This template helps you communicate critical project information to your team, allowing every team member and stakeholder to be crystal clear about his role and tasks.
To get the project team aligned, introduce why you want to organize the project to give everyone a background story at the beginning. Then, articulate the common goals, roles, and the details that need to be paid attention to thoroughly — lead all the project members to work towards the mutual objective in the right direction.
The project manager should utilize this meeting to align every team member on the mutual objective and responsibilities before getting to the actual task assignment.
As a project manager, you don’t need to map out a plan thoroughly, such as the specific tasks at the kickoff meeting. Instead, it would be best to get everybody clear on the broad picture of the project beforehand so that every member and stakeholder understand their roles and what they can expect from the project at the end.
The background of this project.
Outline the goals of this project.
What are the specific details? And don't forget to clarify what deliverables your team will provide.
Identify all team member's roles and responsibilities at each project phase.
Set a general project schedule, such as milestones or other vital phases that need extra attention.
Decide on the communication channels, meeting schedules, and project management tools your project team will use.