End of Year One-on-One Meeting

End of Year One-on-One Meeting Template

Reflect on the past year, discuss lessons learned, and set yourselves up for a great year ahead! Use this well-crafted template to have your year-end one-on-one meeting be reflective and constructive.

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Catching up

Some check-in questions about how you’re doing.

  • What are you most looking forward to this holiday season?

Reflections on the past year

Discuss what has been accomplished this year and reflect on areas of improvement.

  • When you consider this past year, how do you feel about the progress you have made?

  • What do you think is the most significant achievement for you?

  • In what area do you think can be improved?

Looking ahead

Career growth

  • What’s your career goal in the new year?

Company/department goals and priorities

  • Discuss what we can do to achieve company goals.

  • Determine the overall responsibilities and workload.

Feedback

  • Do you have any feedback for me?

  • What’s one thing I can do better to support you in the upcoming year?

About year-end one-on-one meeting

End-of-year one-on-one meetings, also called end-of-year interviews, are great avenues for employees and supervisors to pause and reflect on the past year's struggles and triumphs. 

In the year-end meeting, managers meet with their direct reports to review what went well and what went wrong and also glean what could be improved next year.

If you aren't sure of how an end-of-year 1:1 works, the Airgram team has crafted a template for you.


What topics to cover in the year-end one-on-one meeting?

Here's a simple answer: employee-centric topics. 

This year-end 1:1 meeting template covers all the essential talking points you need to steer your meeting in the right direction. 

End of year one-on-one meeting template


Start By Catching up

Spark the conversation to life with open-ended check-in questions. Lift the employee's spirit and show it's about them and them alone. Below are some questions to make participants feel comfortable from the first minute. 

  • How has the past week been for you?

  • Do you have any plans for the holiday season?

  • Is there anything you would like to cover that isn't on the agenda?


Reflect on The Past Year

Here's where you dig into employees' achievements and struggles. It's better to send a meeting agenda beforehand as it allows them to come prepared and save you time to cover more topics. 

Take lessons from past struggles and take time to celebrate success with them. Here are some additional questions apart from the ones in the template:

Achievements

  • Which was the best project you worked on?

  • What was the biggest challenge you faced this year?

  • How was our pace of work this year? Did you feel burnt out at any time?

  • What skill do you have now that you never imagined you would acquire so quickly?

Areas of improvement

Help employees highlight what they need to work on to achieve more next year. E.g.:

  • Communication skills 

  • Teamwork and team building 

  • Self-learning skills

Looking ahead to Next Year

After a recap of the employee journey for the year, the time is ripe to look forward. The focus is on the employee's career goals and how well they align with the company's goals. 

Employee Career Growth:

  • In what ways do you want to stretch and grow in the upcoming year?

  • Would you like to take on extra responsibilities this year?

Company Goals and Priorities:

  • Are you clear about the team's goals and vision?

  • What about work culture? Is there anything the company needs to improve?


Ask for Feedback

Don't forget to ask for feedback. Let employees evaluate your performance as a manager and take cues from their answers to lead them better. 

  • What can you say about my feedback on your work?

  • What do you like or dislike about my management style?

  • What's going on that I don't know?

Related Templates

🧩 Team Sync

Share information that involves both teams to keep everyone on the same page.

  • What are your team’s upcoming plans/projects I should know about?

  • Any changes in your team members and their responsibilities?

🎯 Teamwork Challenges

Understand the difficulties teams face and see how we can help each other.

Peer One-on-One Meeting Template

Encourage internal communication and team alignment with a peer one-on-one. This free peer meeting template can help to facilitate the conversationa and include all necessary talking points.
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