Have you ever been in a meeting that seems to be running around in circles? Where everyone leaves looking like human question marks?
We might not have a magical wand, but live transcription of your Zoom meetings increases the chances of a productive meeting where everyone actively participates instead of secretly scrolling Airbnb listings for their upcoming vacation.
Zoom live transcription means real-time generation of subtitles as someone speaks in a Zoom meeting. The advantages are many: increased engagement, clarity, and ease of retaining the information. It also increases the accessibility – for example, for those who find it hard to focus or have a hearing impairment.
Zoom has its built-in functionality for live transcription. However, as we’ll see below, it comes with limitations.
And that was the motivation behind Airgram!
There are two ways to use live transcription on Zoom with Airgram: for instant meetings (using the link to your or someone else’s Zoom room) or scheduled appointments.
Airgram comes with features like speaker detection which automatically adds the name of the speaker in the shared notes. Plus, you get access to templates to plan the meeting for maximal efficiency, and the possibility to assign tasks to participants to turn words into action.
In this complete guide on how to enable Zoom live transcriptions, we’ll guide you through all the different approaches. Let’s dive in!
There are three ways of enabling Zoom live transcription. The first one is the built-in feature in Zoom. Free of charge for users of the service, the transcription functionality can be useful – but it comes with limitations (see below).
To enable Zoom live transcription for all users of an account, please complete the following steps:
This setting allows you to enable Zoom live transcription exclusively for your own use.
As mentioned, there are limitations to this feature (disclaimer: we’re not trying to roast other options. These factors are listed on the official Zoom site, which nobly recommends third party services – like Airgram – to guarantee accuracy).
For example, Zoom live transcription currently only supports English. It is also relatively sensitive to background noise and can fail to properly capture dialects or specific vocabulary related to your industry. Also, viewing the transcription in the in-meeting side panel requires Zoom version 5.7.0 or higher.
These constraints may motivate you to seek a third party service for your transcription needs. So let’s look at how to enable Zoom live transcription on Airgram!
Learning how to enable Zoom live transcription on Airgram – with support for eight different languages – takes less time than going to the coffee machine to get a cup of java.
Let’s start with scheduled meetings. Note that you need to accept the Zoom meeting so that it’s available in your Google calendar where Airgram detects it.
While the above steps aren’t that time consuming, we love optimizations – and when your calendar is blued out with meetings, every saved second is valuable (more coffee, anyone?).
That’s when the auto join feature comes in handy.
So how do you allow your Airgram bot to join Zoom automatically? There are three different ways: allowing the bot to auto join
This setting will automatically allow the bot to join any Zoom meeting where you are the host.
The bot will automatically join all calendar events attached with the Zoom link when you select this setting.
With this setting, the Airgram bot will only join calendar events where you have added bot@airgram.io as a guest. Notice that with this setting, the recording and transcription instantly start as soon as you admit the bot into the meeting.
You can easily remove the bot from the call at any time and thus stop the recording and transcription.
Need to urgently call Darren at the UK office? Airgram has your back – within seconds, you can get a transcription of those unexpected calls.
To instantly transcribe a Zoom meeting, please follow these steps:
There are lots of perks with choosing Airgram for live transcription of your Zoom meetings. We admit that we might be biased – at least the people at ProductHunt agree.
The biggest software for live video calls and meetings are Google Meet, Zoom, and MS Teams. Airgram is compatible with all of them – no need to learn and teach your team a new software from scratch! In a few minutes, you’re ready to record and transcribe with any of them.
Live transcription helps drive home highlights and animate the meetings. Everyone has a different learning style, and combining speech with text assures that all meeting attendees will get the information they need in their preferred way. It’s also ideal for attendees with hearing impairment.
The Airgram solution comes with a shared notepad area. During the meeting, all participants can edit and review notes and walk away with the key takeaways for instant implementation and action taking. No more fuzzy meetings that leave the attendants more confused than before.
We get that all teams have different preferences. Airgram is the open-minded meeting assistant allowing you to export notes from the Zoom meeting to your team’s notetaking software of choice. There is integrated support for all the major software solutions like Notion, Google Docs, Slack, and good old MS Word.
The most common way of getting live transcription via Zoom is through the built-in feature. However, if you want a more powerful and accurate transcription, complete with interactive live features, Airgram is your go-to solution.
Zoom transcription is possible for both scheduled and spontaneous meetings and can be enabled for single users or groups. Speaker detection helps you remember who said what. Multi-language support makes Airgram a great choice as your company expands. That way, everyone can leave the meeting feeling motivated and ready to take action.
