Simple Guide on How to Transcribe a Google Meet Meeting

Simple Guide on How to Transcribe a Google Meet Meeting

Jul 31, 20226 mins
How to transcribe a scheduled Google Meet meeting

Keeping up with the “new normal” means getting comfortable with remote work and virtual meetings. Although not every company now works remotely, an overwhelming number have implemented a hybrid structure.

There are several video conferencing platforms available to be utilized for your remote working. Google Meet seems to be one of the popular ones, next to Zoom. 

To make the most out of your virtual meetings, you’ll need to familiarize yourself with the relevant Google Meet features and external tools that can bolster meeting productivity, one of which is the transcription feature. Transcribing a Google Meet meeting saves a lot of time sorting notes manually after meetings and makes sure you don’t miss out on anything important.

In this article, you’ll learn how to efficiently transcribe a Google Meet meeting, whether it’s a scheduled or instant one.

How to transcribe a scheduled Google Meet meeting

  1. Firstly, you’ll need to download the Google Chrome Airgram extension if you haven’t done so. To do that, visit the Chrome Web store and select “Search Extensions” to search for Airgram. Click on the result and select “Add to Chrome” to add the extension to your browser. 

  2. Next, go to Google Meet and start your scheduled meeting. Once your meeting starts, an Airgram window will automatically pop up on the page's bottom right. Click on the tab.

  1. In the “Meetings” tab, check for the scheduled meeting you wish to transcribe, then select it. ‍

  2. A notepad will appear after you select the meeting. The next thing to do is click “Start recording”.

  1. You’ll be notified that an Airgram Assistant wants to join your call. Admit it. 

  2. Once the recording starts, the transcript of your meeting also comes up in real-time. As you and other attendees speak, your words are transcribed instantly, and you don’t need to switch screens to see.

How to transcribe an instant Google Meet meeting

You can also transcribe Google Meet meetings that are not on your calendar. The steps are quite similar to those for transcribing a scheduled meeting, as discussed above. 

  1. Just like in the previous section, to use Airgram for any Google Meet meeting, you have to add the Airgram Chrome extension to your browser. To get started with that, follow the instructions highlighted in step 1 of the previous section.

  2. After that, go to Google Meet and start an instant meeting

  1. Once you start the meeting, an Airgram icon appears on the bottom-right side of the page. Click “ Record & Document ”

  2. Now, you’ll see a tab. If you have scheduled meetings - completed or uncompleted, they’ll be visible for you to see. Instead of choosing one of those meetings as we did in the previous section, click “ + ” at the top right of that page.

  1. Next, select “Start recording.”

  2. You’ll get a notification that an Airgram Assistant wants to join the meeting. Once the recording starts, you’ll be able to get a real-time transcription of all that is being said in the meeting.

How to transcribe a meeting without being in a Google Meet meeting (Airgram Assistant)

Do you know that you can also transcribe a Google Meet meeting without being present at the meeting? Airgram makes that possible. Continue reading to find out how.

Airgram has a unique feature that lets you record and transcribe a meeting without being present at the meeting. Fascinating, right?

In a world where virtual meetings are now the norm, you may have to deal with multiple meetings in a day while having other important things to attend to. Airgram’s Assistant can save you some time and reduce the stress of attending several Google Meet meetings. This feature is also available for Zoom.

With this feature, you can attend meetings that require you to be actively present and send Airgram’s assistant to record and transcribe the others where your participation is optional, so that you can watch the recording later. 

Here’s how to activate this feature:

  1. Go to your Airgram profile homepage. To access the settings page, click on the icon at the bottom of the left sidebar which reads “[your username]’s workspace.”

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  1. When you do so, you’ll see several options. Select the “Auto-join Meeting” option. 

  2. Next, go to “Auto-join Google Meet meetings” and select “Join all calendar events with Google Meet link” in the toggle list.

  1. Now, you’re all set up! Airgram Assistant will automatically join all Google Meet meetings on your calendar promptly and automatically. It will record and transcribe without you being present.

Next steps

When your meeting ends, what do you do next? You can access the recording and transcripts of your meetings - whether scheduled or instant. 

Once the meeting is completed, the recording and transcript are saved to your Airgram account. You can access them by proceeding to your Airgram profile, where you’ll see the “Meetings” and “Meeting Notes” options.

Select either of them to view, edit, and export your recording and transcript. Click on the three-dot icon at the top of the page, and you’ll see the option to “Export Notepad and Transcript.” You can export in any of the following formats: Microsoft Word, Google Docs, Notion Page, and Slack.

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