Tools for Remote Working - Best for Remote and Hybrid Teams [2022 Version]
remote working tool, Tello user interface

Tools for Remote Working - Best for Remote and Hybrid Teams [2022 Version]

Michael DamJun 28, 20227 mins
Collaboration and Note-Taking 

Collaboration and Note-Taking

 

1. Trello

Trello interface

Trello is a tool for collaboration and project management. You can see it as a virtual note board with sticky notes (a so-called Kanban board). 

You usually have one board per project. A board contains several lists representing the status of specific tasks. A list includes one or several cards (digital sticky notes) where each card has a task and an owner. It’s also possible to add files, links, comments, and photos to a card and assign multiple owners to one card. You can set a deadline for the task on the card.

Trello has gained popularity for its ease of use. 

Features: 

  • Views – lets you view your project organized from many angles (besides the classical board view): Timeline, Table, Calendar, Dashboard, and Map.

  • Automation – with the AI bot Butler, you can automate tasks without coding. This is a free functionality that comes with every board! Includes integration with popular apps like Slack and Jira, letting the bot send automated messages to those apps, e.g., upon completion of a task

  • Power-Ups – Integrate with popular apps to create a robust workflow ecosystem 

  • Templates – Use a ready-made template with preset design and lists. Simply replace with the names of your team members and tasks, and you’re good to go! 

Pricing:

  • Free

  • Standard: $5/month, including features like advanced checklists and extra file storage

  • Premium: $10/month, including more views than the standard (Board) and premium support

  • Enterprise: $17.50/month, including extra security and controls for safe work across teams in larger companies

2. Airgram

Airgram provides live transcription for Zoom, Google Meet video calls

Airgram is a meeting productivity tool that merits its place in this list of tools for remote working 

since it makes video meetings a breeze. You can use Airgram for recording Zoom, Google Meet, and Microsoft Teams.

Features:

  • Live transcription: Live transcription increases engagement and accommodates disabilities. Airgram’s intelligent assistant has support for eight languages and understands accents better than the built-in Zoom transcription. Plus, it comes with speaker detection that automatically labels the captions.

  • Create agenda from Google Calendar: Use the Chrom extension for Google Meet to write a meeting agenda directly in Google Calendar and take notes during a Google Meet call.

  • Collaborate on notes: Airgram lets everyone who participates in the meeting take notes on a shared notepad. 

  • Clip and share key points: Your people are busy. Those who missed the meeting or want a quick refresher don’t want to read through every word. The clipping functionality lets you select the key points for concise meeting minutes that actually get read.

  • Export notes and transcripts to many work apps: The seamless integration automatically sends notes to popular apps like Google Docs, MS Word, and Notion.

Pricing: 

  • Free plan: You will enjoy 5 free lifetime recordings for your workspace. After using up the quota, you will not be able to record any meetings, but you can still create new meeting notes.

  • Pro plan: If you need to record and transcribe 10 to 30 meetings/conversations every month, this plan is perfect for you. You can further choose different levels of plans based on the number of recordings-10, 20, 30:

    $8.99/mo for Pro 10 Plan

    $17.99/mo for Pro 20 Plan

    $26.99/mo for Pro 30 Plan

  • Team plan: You can choose a more customized Team plan based on the number of recordings you need every month - 15, 30, 50, or 100 recordings/month/workspace. And the price for each recordings quota is as follows:

    $17.99/mo for Team 15 Plan

    $28.99/mo for Team 30 Plan

    $42.99/mo for Team 50 Plan

    $79.99/mo for Team 100 Plan

3. Notion

Notion interface

Notion is a remote working software to create collaborative workspaces. Add docs and tables to customize Trello-like boards with to-do lists, project documents, meeting notes, and company information. Notion is like your virtual office with everything your team needs to collaborate!

Features: 

  • Collaborative workspace where everyone can contribute

  • Wikis – pages with information providing context to individual docs so that all employees get the bigger picture and can do a better job

  • Integration with project management tools like Jira and GitHub

Pricing: 

  • Free: For organizing your personal life 

  • Personal Pro: $4/month – for those who want a little more, like 30 days version history in case you happened to delete something essential, unlimited guests, and file uploads.

  • Team: $8/month – including sharing permissions, collaborative workspace, and admin tools

  • Enterprise: Custom pricing – with extra benefits like advanced security and controls and unlimited version history 

4. Miro

Miro workspace

Miro is an online whiteboard where remote teams can collaboratively work together – in real time. The experience is the virtual version of a meeting with a whiteboard.

Users can choose between different views with sticky notes, flow charts, meeting minutes, and more. It’s a one-stop-shop with everything your team needs to collaborate online – either live or asynchronously. 

Plan, meet, brainstorm, design, and teach. As most other tools for remote working, Miro integrates seamlessly with common apps.

Features:

  • Whiteboard for live or asynchronous collaboration

  • Add images or files

  • Integrate with common workplace apps

  • Templates for business models, user stories, and mind maps

Pricing:

  • Free

  • Team: $8/member/month – with unlimited editable boards and visitors

  • Business: $16/member/month – with unlimited guests

  • Enterprise: Custom pricing 

5. Evernote

Evernote interface

As the name suggests, Evernote helps you create neat and rich notes. Their website refers to this classic among tools for remote work as “your productivity happy place”. 

You can add files, photos, audio, scans, PDFs, and documents to the notes to make them as informative as you desire. If what gets written down gets done holds true, you surely can get a lot done with Evernote!

Features:

  • Tasks – List your tasks and tick them off when done (is there anything more satisfying than ticking things off your to-do list?)

  • Integrated calendar with reminders that you can link to your tasks

  • Delegate tasks to others (so that you can log off and go to the beach… we won’t tell anyone)

Pricing:

  • Free: with syncing of up to 2 devices and 60MB of file storage

  • Personal: $7.99/month. It gives you unlimited syncing and increased storage, plus features like custom template creation

  • Professional: $14.99/month. Integration with Slack, Salesforce, MS Teams, and other software

  • Teams: For collaborative work 

6. Timezone.io

This is one of the lesser-known remote work tools and solves a specific issue for distributed teams: knowing the timezone of every employee. With digital nomads on the rise, you can work from the Philippines one week and LA the next – and it can be hard to keep track of where everyone is currently located. 

Timezone.io allows tracking employees to avoid scheduling meetings and presentations at 3 AM. It was created by a remote worker, Dan Farrelly, who ran into this problem.

Timezone.io interface

Features:

Timezone.io solves one specific problem – keeping track of your employees’ timezones. The above image shows the software in its entirety. Meaning, it’s very easy to learn!

Pricing:

Timezone.io is currently free

Video Tools and Communication

 

1. Zoom

Zoom interface

Zoom offers video meetings with two or more participants (up to 10,000+). The meeting format is preferred for smaller, interactive meetings, while there's a webinar option for larger lectures, conferences, or annual updates. You can learn the difference between Zoom meetings and webinars here.

Features: 

  • Video or audio calls

  • Group chat with emojis for quick reactions 

  • File sharing

  • Screen sharing 

  • Mute/unmute participants

  • Whiteboards for note-taking

  • Live transcription (limited to English)

  • Virtual backgrounds for creativity and privacy

Pricing: 

  • Free: For meetings with up to 100 participants and up to 40 minutes (meaning, these guys had premium)

  • Pro: $149/year, up to 5GB of cloud storage 

  • Business: $199/year, up to 300 participants 

  • Enterprise: Custom price

2. Google Meet

Google Meet interface

We mentioned Google Meet above as a part of Google Drive. As one of the main competitors to Zoom, it deserves its own place in the spotlight. 

Google Meet offers free video conferences for up to 100 participants and meetings for up to 60 minutes – thus somewhat more generous than the 40 free minutes provided by Zoom. There’s no upper limit to how many meetings you can host with any of the plans. 

For bigger events, Google Meet can be used for live streaming for up to 100,000 viewers within one domain. 

Features:

  • Video or audio meetings

  • Screen sharing

  • Live captions

  • Messaging with participants

  • Integration with Google and MS Office apps

Pricing: 

  • Google Meet: Free

  • Google Workspace Individual: $7.99/month. Comes with group calls of up to 24 hours. 24/7 online support 

  • Google Workspace Enterprise: Custom pricing. Includes live streaming with up to 100,000 viewers and a Q&A feature

3. Slack

Slack interface

This remote working tool consists of workspaces, where one workplace or project constitutes one workspace. Each workspace has channels and members. 


Channels are like work rooms centered around different topics, roles, or areas of interest. One person is often part of several channels. There’s also a general/main channel where everyone in the workspace participates. Posting here is a quick way to reach everyone in the workspace. Specialist questions are better discussed in the corresponding niche channels.

Features:

  • Spaces where you can share advice, photos, and files and have important conversations – in groups or in private

  • Slack Connect to connect with teams at other companies outside of your workspace

  • Slack Clips to create short audio/video clips or screen recordings – perfect when explaining 

  • Asynchronous collaboration across timezones and teams

  • Integration with other software for remote work (like Airgram)

  • Video calls

Pricing:

  • Free

  • Pro: $6.67/month – allows video calls for up to 15 participants 

  • Business+: $12.50/month – for increased security 

  • Enterprise Grid: custom pricing for large teams

Project Management

1. Jira

Jira interface

Jira is a tool for remote working developed explicitly for software developers. It consists of a board with tickets. The tickets track what features are to be created, which ones are in progress, and those that are already integrated. Jira is used by agile teams working according to scrum or kanban. 

It can also be used to report bugs and ensure they’re getting fixed. 

Features: 

  • Collaborative, agile board ensuring things get done

  • Roadmaps – project timelines to check that you are on track

  • Reports and insights – help you check that your team members are catching up and set for success

  • Customizable workflows that suit any style of work

Pricing:

  • Free: up to 10 team members

  • Standard: $7.50/team member and month. Allows for global multi-project automation

  • Premium: $14.50/user and month. Unlimited storage

  • Enterprise: Custom pricing. 24/7 enterprise support

‍2. ProofHub

ProofHub is a project management and team collaboration tool. It offers you a centralized workplace to assign, prioritize, organize, and track project-related tasks. ProofHub helps teams communicate smoothly and keep all project team members on the same page.

proof-hub-user-interface

ProofHub helps project managers and team members stay connected through Live Chat and Discussion. Keeping track of every task and how much time was spent on one is a breeze with its Time Tracking feature.

Features

  • Task Management- Assign tasks, share files, and add comments to an ongoing task.

  • Project Communication- One-on-One Chat, Discussions, and Group Chat.

  • Time Management- The Timesheet feature helps keep track of the time spent on tasks.

  • Team Collaboration- Send messages to teams, and update task status easily.

  • Project Reporting- The Gantt charts and Project Timeline Calendar helps with project planning.

Pricing:

  • Free: 14-days free trial with all the features

  • Essential: $50 per month. Limit of 40 projects with unlimited users. Storage space of 15GB.

  • Ultimate Control: $99 per month. Unlimited projects and users. 100GB storage space. Additional features include custom roles, white labeling, workflows, IP restrictions, API Access, Manage trash, Reports, Detailed activity logs, Priority support, and project manager.

3. Asana

Asana interface

Asana brings your team together and helps structure your work. It comes with automation helping you automate repetitive processes to free up time. Asana allows integration with many major tools for remote work – it is the spider in the center of the web assembling the loose ends. All to help your team get more productive. 

Features:

  • Workflow Builder – to create automated processes and coordinate teams

  • Timeline

  • App integrations

  • Goal tracking

  • Workload/employee 

  • Boards – kanban boards with tasks and due dates

Pricing:

  • Basic: Free for teams of up to 15 people

  • Premium: $10.99/user and month. Including the new Workflow Builder

  • Business: $24.99/user and month. Including features like portfolios, goals, and workload

  • Enterprise: Custom pricing 

4. Zoho Projects

Zoho interface

Zoho Projects is an online, cloud-based project management tool. It helps you plan projects, track progress, and collaborate with remote teams. Pedagogic Gantt charts makes it easy to create a project timeline and ensure you’re staying on track.

Zoho Projects makes it easy to break down complex tasks into simpler steps. The interface is intuitive, so you can quickly onboard new users.

Features:

  • Task management including:

  • Different views

  • Dependencies between related tasks

  • Recurrence labels and reminders

  • Portfolio dashboard for a quick overview

  • Team collaboration: feed, chat, and forums around specific topics

  • Workflow automations

  • Time management – with invoicing and budgeting

  • Integration with other Zoho apps and external tools

Pricing:

  • Free

  • Premium: $5/user/month – unlimited projects and 100GB storage

  • Enterprise: $10/user/month – more project templates and storage

5. Holistics

Holistics interface

Holistics is a combined project management and business intelligence tool for smart data visualization. It is perfect for project managers who need to present data during e.g., stakeholder meetings. Choose between classic line and pie charts, or more complex options like retention heatmaps or conversion funnels.  

Holistics is also great for team members. It is easy to use and allows team members to draw their own conclusion without bothering the data team. Plus, it has a practical time zone feature that automatically converts dates in SQL queries into your specified timezone. 

Features:

  • Self-service BI – anyone can view data without coding

  • Data modeling

  • Data delivery that pushes reports directly to stakeholders

  • Central updates of business logics

Pricing:

  • Entry: $100/month – up to 50 reports

  • Standard: $250/month – up to 150 reports 

  • Professional: $500/month

Time Management 

1. Teamwork

Teamwork is an all-in-one solution that lets you manage teams, clients, projects, and freelancers in one place. With a quick look, you get a bird’s eye view of the project to optimize resources. 

Teamwork interface

Teamwork allows (not surprisingly) real-time collaboration within a team. It comes with pre-built templates so that you can get started sooner.

Feature:

  • Project overview with timelines and task assignment

  • Integrates with all standard tools for remote working

  • Time tracking 

  • Custom client permissions

  • Assigning tasks to multiple people

  • Teamwork chat

Pricing:

  • Free

  • Deliver: $10/user and month. With more advanced team features like integrated team chat

  • Grow: $18/user and month. Access to version history

  • Scale: custom pricing. More advanced integrations

2. Toggl

Toggl interface

Toggl, or Toggl Track which is the time tracking feature, is all about increasing productivity while eliminating stress. It is a favorite among time-tracking tools thanks to its ease of use. You can use in as a Chrome extension, desktop app, or online version. 

Background tracking allows you to keep track of each website you visits and for how long. The results are packed into a report. 

Features:

  • Time tracking 

  • Client profitability tracking

  • Detailed time reports

  • Built-in timer

  • 100+ integrations

Pricing:

  • Free

  • Starter: $9/user/month – allows to view tracked time in your calendar

  • Premium: $18/user/month – more integrations (like Salesforce and Jira)

  • Enterprise: Tailored to your needs

Michael Dam

Michael started his career as a product manager and then developed a passion for writing. He has been writing on technology, remote working, productivity, etc., hoping to share his thoughts with more people.

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