Trello is a tool for collaboration and project management. You can see it as a virtual note board with sticky notes (a so-called Kanban board).
You usually have one board per project. A board contains several lists representing the status of specific tasks. A list includes one or several cards (digital sticky notes) where each card has a task and an owner. It’s also possible to add files, links, comments, and photos to a card and assign multiple owners to one card. You can set a deadline for the task on the card.
Trello has gained popularity for its ease of use.
Views – lets you view your project organized from many angles (besides the classical board view): Timeline, Table, Calendar, Dashboard, and Map.
Automation – with the AI bot Butler, you can automate tasks without coding. This is a free functionality that comes with every board! Includes integration with popular apps like Slack and Jira, letting the bot send automated messages to those apps, e.g., upon completion of a task
Power-Ups – Integrate with popular apps to create a robust workflow ecosystem
Templates – Use a ready-made template with preset design and lists. Simply replace with the names of your team members and tasks, and you’re good to go!
Standard: $5/month, including features like advanced checklists and extra file storage
Premium: $10/month, including more views than the standard (Board) and premium support
Enterprise: $17.50/month, including extra security and controls for safe work across teams in larger companies
You can use Airgram for recording Zoom, Google Meet, and Microsoft Teams.
Live transcription: Live transcription increases engagement and accommodates disabilities. Airgram’s intelligent assistant has support for eight languages and understands accents better than the built-in Zoom transcription. Plus, it comes with speaker detection that automatically labels the captions.
Create agenda from Google Calendar: Use the Chrome extension to write a meeting agenda directly in Google Calendar and take notes during a Google Meet call.
Collaborate on notes: Airgram lets everyone who participates in the meeting take notes on a shared notepad.
Clip and share key points: Your people are busy. Those who missed the meeting or want a quick refresher don’t want to read through every word. The clipping functionality lets you select the key points for concise meeting minutes that actually get read.
Export notes and transcripts to many work apps: The seamless integration automatically sends notes to popular apps like Google Docs, MS Word, and Notion.
Free plan: You will enjoy 5 free lifetime recordings for your workspace. After using up the quota, you will not be able to record any meetings, but you can still create new meeting notes.
Team plan: You can choose a more customized Team plan based on the number of recordings you need every month - 15, 30, 50, or 100 recordings/month/workspace. And the price for each recordings quota is as follows:
$17.99/mo for Team 15 Plan
$28.99/mo for Team 30 Plan
$42.99/mo for Team 50 Plan
$79.99/mo for Team 100 Plan
Enterprise plan: If you want to know more about the included features and the price, please contact our sales team for further discussion.
Notion is a remote working software to create collaborative workspaces. Add docs and tables to customize Trello-like boards with to-do lists, project documents, meeting notes, and company information. Notion is like your virtual office with everything your team needs to collaborate!
Collaborative workspace where everyone can contribute
Wikis – pages with information providing context to individual docs so that all employees get the bigger picture and can do a better job
Integration with project management tools like Jira and GitHub
Free: For organizing your personal life
Personal Pro: $4/month – for those who want a little more, like 30 days version history in case you happened to delete something essential, unlimited guests, and file uploads.
Team: $8/month – including sharing permissions, collaborative workspace, and admin tools
Enterprise: Custom pricing – with extra benefits like advanced security and controls and unlimited version history
Miro is an online whiteboard where remote teams can collaboratively work together – in real time. The experience is the virtual version of a meeting with a whiteboard.
Users can choose between different views with sticky notes, flow charts, meeting minutes, and more. It’s a one-stop-shop with everything your team needs to collaborate online – either live or asynchronously.
Plan, meet, brainstorm, design, and teach. As most other tools for remote working, Miro integrates seamlessly with common apps.
Whiteboard for live or asynchronous collaboration
Add images or files
Integrate with common workplace apps
Templates for business models, user stories, and mind maps
Team: $8/member/month – with unlimited editable boards and visitors
Business: $16/member/month – with unlimited guests
Enterprise: Custom pricing
As the name suggests, Evernote helps you create neat and rich notes. Their website refers to this classic among tools for remote work as “your productivity happy place”.
You can add files, photos, audio, scans, PDFs, and documents to the notes to make them as informative as you desire. If what gets written down gets done holds true, you surely can get a lot done with Evernote!
Tasks – List your tasks and tick them off when done (is there anything more satisfying than ticking things off your to-do list?)
Integrated calendar with reminders that you can link to your tasks
Delegate tasks to others (so that you can log off and go to the beach… we won’t tell anyone)
Free: with syncing of up to 2 devices and 60MB of file storage
Personal: $7.99/month. It gives you unlimited syncing and increased storage, plus features like custom template creation
Professional: $14.99/month. Integration with Slack, Salesforce, MS Teams, and other software
Teams: For collaborative work
This is one of the lesser-known remote work tools and solves a specific issue for distributed teams: knowing the timezone of every employee. With digital nomads on the rise, you can work from the Philippines one week and LA the next – and it can be hard to keep track of where everyone is currently located.
Timezone.io allows tracking employees to avoid scheduling meetings and presentations at 3 AM. It was created by a remote worker, Dan Farrelly, who ran into this problem.
Features: Timezone.io solves one specific problem – keeping track of your employees’ timezones. The above image shows the software in its entirety. Meaning, it’s very easy to learn!
Pricing: Timezone.io is currently free
Video Tools and Communication
Zoom offers video meetings with two or more participants (up to 10,000+). The meeting format is preferred for smaller, interactive meetings, while there's a webinar option for larger lectures, conferences, or annual updates. You can learn the difference between Zoom meetings and webinars here.
We mentioned Google Meet above as a part of Google Drive. As one of the main competitors to Zoom, it deserves its own place in the spotlight.
Google Meet offers free video conferences for up to 100 participants and meetings for up to 60 minutes – thus somewhat more generous than the 40 free minutes provided by Zoom. There’s no upper limit to how many meetings you can host with any of the plans.
For bigger events, Google Meet can be used for live streaming for up to 100,000 viewers within one domain.
Video or audio meetings
Messaging with participants
Integration with Google and MS Office apps
Google Meet: Free
Google Workspace Individual: $7.99/month. Comes with group calls of up to 24 hours. 24/7 online support
Google Workspace Enterprise: Custom pricing. Includes live streaming with up to 100,000 viewers and a Q&A feature
This remote working tool consists of workspaces, where one workplace or project constitutes one workspace. Each workspace has channels and members.
Channels are like work rooms centered around different topics, roles, or areas of interest. One person is often part of several channels. There’s also a general/main channel where everyone in the workspace participates. Posting here is a quick way to reach everyone in the workspace. Specialist questions are better discussed in the corresponding niche channels.
Spaces where you can share advice, photos, and files and have important conversations – in groups or in private
Slack Connect to connect with teams at other companies outside of your workspace
Slack Clips to create short audio/video clips or screen recordings – perfect when explaining
Asynchronous collaboration across timezones and teams
Integration with other software for remote work (like Airgram)
Pro: $6.67/month – allows video calls for up to 15 participants
Business+: $12.50/month – for increased security
Enterprise Grid: custom pricing for large teams
Jira is a tool for remote working developed explicitly for software developers. It consists of a board with tickets. The tickets track what features are to be created, which ones are in progress, and those that are already integrated. Jira is used by agile teams working according to scrum or kanban.
It can also be used to report bugs and ensure they’re getting fixed.
Collaborative, agile board ensuring things get done
Roadmaps – project timelines to check that you are on track
Reports and insights – help you check that your team members are catching up and set for success
Customizable workflows that suit any style of work
Free: up to 10 team members
Standard: $7.50/team member and month. Allows for global multi-project automation
Premium: $14.50/user and month. Unlimited storage
Enterprise: Custom pricing. 24/7 enterprise support
Asana brings your team together and helps structure your work. It comes with automation helping you automate repetitive processes to free up time. Asana allows integration with many major tools for remote work – it is the spider in the center of the web assembling the loose ends. All to help your team get more productive.
Workflow Builder – to create automated processes and coordinate teams
Boards – kanban boards with tasks and due dates
Basic: Free for teams of up to 15 people
Premium: $10.99/user and month. Including the new Workflow Builder
Business: $24.99/user and month. Including features like portfolios, goals, and workload
Enterprise: Custom pricing
3. Zoho Projects
Zoho Projects is an online, cloud-based project management tool. It helps you plan projects, track progress, and collaborate with remote teams. Pedagogic Gantt charts makes it easy to create a project timeline and ensure you’re staying on track.
Zoho Projects makes it easy to break down complex tasks into simpler steps. The interface is intuitive, so you can quickly onboard new users.
Task management including:
Dependencies between related tasks
Recurrence labels and reminders
Portfolio dashboard for a quick overview
Team collaboration: feed, chat, and forums around specific topics
Time management – with invoicing and budgeting
Integration with other Zoho apps and external tools
Premium: $5/user/month – unlimited projects and 100GB storage
Enterprise: $10/user/month – more project templates and storage
Holistics is a combined project management and business intelligence tool for smart data visualization. It is perfect for project managers who need to present data during e.g., stakeholder meetings. Choose between classic line and pie charts, or more complex options like retention heatmaps or conversion funnels.
Holistics is also great for team members. It is easy to use and allows team members to draw their own conclusion without bothering the data team. Plus, it has a practical time zone feature that automatically converts dates in SQL queries into your specified timezone.
Self-service BI – anyone can view data without coding
Data delivery that pushes reports directly to stakeholders
Central updates of business logics
Entry: $100/month – up to 50 reports
Standard: $250/month – up to 150 reports
Teamwork is an all-in-one solution that lets you manage teams, clients, projects, and freelancers in one place. With a quick look, you get a bird’s eye view of the project to optimize resources.
Teamwork allows (not surprisingly) real-time collaboration within a team. It comes with pre-built templates so that you can get started sooner.
Project overview with timelines and task assignment
Integrates with all standard tools for remote working
Custom client permissions
Assigning tasks to multiple people
Deliver: $10/user and month. With more advanced team features like integrated team chat
Grow: $18/user and month. Access to version history
Scale: custom pricing. More advanced integrations
Toggl, or Toggl Track which is the time tracking feature, is all about increasing productivity while eliminating stress. It is a favorite among time-tracking tools thanks to its ease of use. You can use in as a Chrome extension, desktop app, or online version.
Background tracking allows you to keep track of each website you visits and for how long. The results are packed into a report.
Client profitability tracking
Detailed time reports
Starter: $9/user/month – allows to view tracked time in your calendar
Premium: $18/user/month – more integrations (like Salesforce and Jira)