We recently had a meeting on Teams, and our boss initiated the meeting recording. However, we are unable to locate the recording. Where and how can we find the meeting recordings?
If you are having difficulties locating your Teams meeting recordings just like this Microsoft Teams Meetings user, you are not alone because Microsoft changed the Teams recording location in 2021 and thus the questions.
This article will answer where the Teams recordings are stored and explain the steps in detail. Let’s dive in.
Initially, all Teams recordings were automatically saved to Microsoft Stream.
But since early 2021, Microsoft implemented a change, and all Teams recordings have been stored either in OneDrive or SharePoint, depending on the type of meeting.
To be more specific, once the meeting ends:
For channel meetings, the recordings are saved in the team’s Sharepoint in a Recordings folder in the channel’s Files tab. The recording is available to everyone who is part of the channel.
The recording for all non-channel meetings is stored in the OneDrive folder of the person who initiated the recording. While everyone invited to the meeting can view the recording, only the organizer or the person who started it can edit it.
Now that we've covered the basics of the Teams recording location let's take a closer look at how to find them.
These are open-door meetings that occur within a Teams channel and are therefore accessible to anyone in the channel, even if not invited.
As earlier indicated, Teams recordings for channel meetings are stored in Sharepoint. To locate the recording, follow the following steps:
Go to Microsoft Teams and search for your specific team and channel.
Open the channel and select Files from the top navigation bar.
You’ll notice a Recordings folder; open the folder to locate your recording.
Non-channel meetings, also called standard, personal, or private meetings, keep meetings private to the meeting attendees.
The recording will be in the meeting recorder’s OneDrive folder, and they’ll be notified when the recording is available.
Open the OneDrive directory on your computer.
Go to the Recordings folder and find your audio file.
Important notes about Teams recording:
Teams will keep recording even after the user who started the recording has left the meeting.
A recording will expire and be automatically deleted after a predetermined period. The admin sets the duration of time that the Record will be accessible.
The recording feature does not capture whiteboards and shared notes.
Teams automatically stop recording after everyone leaves the meeting.
Teams won’t commence recording until you’ve obtained everyone’s permission to record the meeting in some organizations.
Once you have located a Microsoft Teams recording, there are several actions you can take with it, such as playing, downloading, sharing, and deleting it. Here are the steps to perform each action.
If the meeting is scheduled, you can find it in the Teams calendar, click the Details tab to access the recording and play it.
If it was a channel meeting, head to the channel conversation and click on the recording to play it.
With Teams, you can share a meeting recording even with people who weren’t part of the meeting.
Go to OneDrive or SharePoint and find and select the recording.
Click ‘Share’ at the top of the page.
You can 1) copy the link 2) enter the email addresses of the people you want to share with and click ‘Send’.
Only the meeting organizer or the person who started the recording can download a meeting recording.
To download a recording on OneDrive or SharePoint:
Select one or more recording files you want to download.
Click ‘Download’ in the top navigation bar.
Select Save or Save As when prompted by your browser and choose the location where you want to save the recordings.
To delete a recording in OneDrive:
Go to the OneDrive website.
Click on the circle box that appears to select the File you want to delete.
Select ‘Delete’ on the bar at the top of the page.
To delete a recording in SharePoint:
Go to SharePoint, open the document library, and select the Teams recording you want to delete.
Right-click on the File and select ‘Delete’.
Click ‘OK’ on the delete confirmation dialog that appears.
While you can use Teams to record your meeting, it has some limitations. For instance, the recording feature is limited to paid account users and only the meeting organizer can start a Teams recording.
So if you are looking for a better alternative to record a Teams meeting, I recommend using Airgram and this is for good reasons.
With Airgram, you can record the meeting as a participant without permission, unlike Teams, which requires the approval of the meeting administrator. Besides, it generates a live transcript of all conversations, allowing you to fully engage with other participants without worrying about forgetting important details.
With this tool, the recording is available immediately after the meeting ends. You can playback the recording, make clips highlighting key information, and have an AI-generated summary overview of the meeting’s key points.
Below are the easy steps to record a Teams meeting with Airgram.
Sign in to your Airgram account (sign up for free if you don't have one).
From the dashboard, click ‘Quick Record’ from the upper right corner.
Select ‘Microsoft Teams’ and enter the meeting link; click ‘Start Recording.’
Knowing where Teams meeting recordings are stored will make it easy for you to retrieve, edit,
download, and share them. This is especially important for future reference. We hope this article has equipped you with everything you need to access Teams meeting recordings.
Michael started his career as a product manager and then developed a passion for writing. He has been writing on technology, remote working, productivity, etc., hoping to share his thoughts with more people.