transcribe a podcast

How to Transcribe a Podcast in Simple Ways [2023]

Rivi Richards authorRivi Richards
Apr 17, 20238 mins
Why Should You Transcribe Podcasts? 

“Hi guys, there are so many good podcasts these days and I simply can't keep up. Is there maybe a quick and easy way to generate a transcript for a podcast?”

Podcasts have gained massive popularity in recent years, becoming a go-to source of information and entertainment for many. With this growth, the request for podcast transcription for creators and listeners is also on the rise.

Transcribing your podcast episodes can bring numerous benefits, from improving accessibility to language learning. 

This article will explore simple ways available to transcribe a podcast, making the process efficient and approachable for everyone. So, let's get started!

Why Should You Transcribe Podcasts? 

Before we delve into the methods, let's first understand what it means. 

Podcast transcription is converting audio content from a podcast episode into written text. You can then share this text alongside the audio or use it in various ways to enhance the podcast experience. 

Transcribing podcasts offers benefits for both creators and listeners:

  • Accessibility for people who are hard of hearing: Transcribing podcast to text enables those with hearing impairments to equally access and enjoy your content. Providing a text alternative, therefore, creates a more inclusive experience, reaching a wider audience.

  • Improved SEO and online visibility: Search engines can't "listen" to audio content but can crawl and index text. By transcribing your podcast, you enhance its search engine visibility and increase the chances of attracting more listeners.

  • Enhanced user experience and engagement: A podcast transcript allows your audience to quickly skim through the content and find specific information. It also helps non-native speakers follow along more efficiently, improving the overall listening experience.

  • Easily repurposable content: With a podcast transcript, you can easily repurpose your content into blog posts, social media snippets, or even ebooks. This diversification can help you reach new audiences and strengthen your brand presence across various platforms.

Three Proven Ways to Transcribe a Podcast to Text

Podcast transcription can be approached in several ways, each with pros and cons. In this section, we'll compare three popular methods to help you choose the one that suits your needs and preferences.

Method Cost Transcription Speed Accuracy User-friendliness Control over Transcript Suitable for
Automatic transcription by Airgram Free Fast Up to 95% accuracy (depends on audio quality) Very easy High (editing tools available) Podcasters with limited budgets who want a quick and automated solution
Pay a Transcriptionist High Moderate around 98-99% (depends on the transcriptionist's skills) Easy (no technical skills required) Low (limited control over the transcript) Podcasters with higher budgets who prioritize accuracy and want a professional touch
Manual transcription by yourself None (except for potential software costs) Slow Moderate to high (depends on your transcription skills) Challenging (requires time and effort to develop skills) High (full control over transcript) Podcasters who have adequate time and desire hands-on control over the transcription process

Way 1: Transcribe a Podcast Automatically by Airgram [Free]

With its super fast turnaround time and high accuracy rate, Airgram is our top recommendation for podcast transcription.

It is an innovative platform that excels in providing automatic transcription services using cutting-edge AI technology. Airgram can transcribe various kinds of video and audio content, including podcasts, meeting recordings, interviews, and more, and offers a free trial.

This makes it a desirable option for podcasters looking to transcribe their content without breaking the bank. 

Airgram understands the priorities of its users and offers features that address their most critical concerns:

  • It covers a wide range of podcast formats: wav, mp3, m4a, avi, rmvb, mp4, mov, etc.

  • Support for multiple languages to cater to a diverse user base (currently supports 8 languages).

  • Airgram comes with built-in editing and a media player that allows you to review the transcript and make edits easily.

  • The platform is 100% secure to use with compliance with international standards.

Simple steps to transcribe a podcast using Airgram

To get started, sign up for Airgram free with your Google/Microsoft account or an email. This process is quick and straightforward. Once you've signed up, you'll have instant access to Airgram's transcription services.

Step 1: Upload your podcast audio file

upload a file for transcription in Airgram

After logging in, the site will redirect you to the Airgram dashboard. Click the ‘Import Files’ button on the top right corner and select the podcast from your device. 

Step 2: Wait for the AI to generate a transcript

Airgram AI is transcribing a file

Once you've uploaded your audio file, Airgram's AI technology will work, transforming your podcast into a written transcript. 

The transcription process may take a few minutes, depending on the length of your podcast. Ideally, transcribing a 200MB file will take about 20 minutes.

Step 3: Review and edit the transcript

Airgram video-to-text transcription

You can now access the generated transcript and make any necessary edits. 

While Airgram's AI technology is quite accurate, reviewing and editing the transcript is essential to ensure it captures your podcast content perfectly.

The editor is user-friendly and features various tools to help you correct and polish your transcript:

  • Playback controls: Play, pause, and adjust the speed of your audio file to facilitate transcript review.

  • Timestamps: Easily navigate through the transcript using the timestamps, which correspond to the audio file's timeline.

Step 4: Export the transcript

export transcript in Airgram

Once satisfied with your edited transcript, you can export it to Micosoft Word (.docx), Google Docs, Notion, Hubspot, and Slack Message.

interview transcript example

In all, Airgram is an excellent choice for creators seeking a user-friendly, cost-effective solution.

Airgram's advanced AI technology and intuitive interface make creating a podcast transcript a breeze, even for those without transcription experience. Give Airgram a try, and you'll see how simple it can be to transcribe your podcast to text, enhancing your content's reach and impact.

Way 2: Pay a Transcriptionist

Consider a professional transcriptionist if you are requesting a nearly 100% accurate transcript without your interference and don't mind spending a little extra. 

A professional transcriptionist service will cost around 1.5$ to 3$ per audio minute. 

These experts are well-versed in turning audio into text and can provide exceptional results. Here is a step-by-step process of working with a paid transcriptionist.

1. Finding a transcriptionist

There are several ways to find a transcriptionist to suit your needs:

  • Freelance platforms: Websites like Upwork, Fiverr, and Freelancer offer a vast pool of transcriptionists with varying skill levels and rates.

  • Transcription agencies: Companies specializing in transcription services can provide a dedicated team of professionals to handle your project.

  • Personal recommendations: Ask your network for referrals or recommendations to find trusted transcriptionists.

2. Evaluating transcriptionists

When selecting a transcriptionist, consider the following factors:

  • Experience and expertise: Check their portfolio, work samples, or client testimonials to gauge their proficiency in transcription.

  • Turnaround time: Inquire about their typical turnaround time for similar projects and ensure they meet your deadlines.

  • Rates: Compare the transcriptionist's rates with industry standards and your budget to determine the cost-effectiveness of their services.

3. Collaborating with a transcriptionist

Once you've chosen a transcriptionist, maintain open communication and provide clear guidelines to ensure a smooth working relationship:

  • Share your podcast audio and specify formatting requirements like speaker identification or timestamp preferences.

  • Upon receiving the transcript, thoroughly review it and offer feedback for any necessary revisions.

Pros of hiring a transcriptionist:

  • High-quality transcripts: Professional transcriptionists have the expertise to create accurate and well-formatted transcripts.

  • Time-saving: Outsourcing the transcription process allows you to focus on other aspects of your podcast or business.

  • Customization: Transcriptionists can tailor transcripts to meet your unique requirements, such as specialized formatting or terminology.

Cons of hiring a transcriptionist:

  • High cost: Professional transcription services can be expensive, especially for long or ongoing projects.

  • Turnaround time: Depending on the transcriptionist's workload, you may need to wait for your transcription to complete. Urgent work requires an extra cost.

Paying a transcriptionist to transcribe your podcast is an effective way to obtain high-quality, accurate transcripts. While this option may be more expensive and time-consuming than automatic transcription tools like Airgram, it can provide a level of customization and quality that suits your needs. 

Way 3: Transcribe the Podcast by Yourself

If you prefer a hands-on approach and have the time and patience, creating a podcast transcript yourself can be cost-effective. While manually transcribing your podcast can be time-consuming, it offers you complete control over the quality and accuracy of the transcript. Here is how to go about it.

Step 1: Prepare for transcription

Before you begin transcribing, ensure you have the following tools and resources: an audio player, a noise-canceling headphone, and a computer with word processor.

Step 2: Develop a transcription workflow

To streamline your transcription process, consider the following tips:

  • Listen to the entire podcast: Familiarize yourself with the content, speakers, and specialized terminology.

  • Break the audio into smaller sections: Divide the podcast into manageable segments to make the process more manageable.

  • Transcribe each segment: Listen to each section multiple times, pausing and rewinding to capture the dialogue accurately.

Step 3: Format and refine the transcript

Once you've transcribed the podcast, ensure the transcript is reader-friendly and professional:

  • Add speaker labels: Identify and label each speaker in the transcript to provide context for the reader.

  • Include timestamps: Insert timestamps at regular intervals to help readers navigate the transcript and locate specific sections.

  • Proofread and edit: Review the transcript for errors or inconsistencies, and make necessary corrections.

  • Format the text: Use headings, bullet points, and bold or italic text to emphasize important information and improve readability.

Advantages of self-transcription:

  • Cost-effective: Transcribing the podcast yourself eliminates the cost of hiring a transcriptionist or using a transcription service.

  • Quality control: You have complete control over the accuracy and formatting of your transcript.

  • Familiarity with content: As the podcast creator, you're already familiar with the content, making it easier to transcribe and edit the transcript.

Disadvantages of self-transcription:

  • Time-consuming: Manual transcription requires a significant time investment, especially for lengthy or complex podcasts. A transcriber takes a minimum of 4 hours to transcribe 1 hour of content The time may take even longer if you are a freshman

  • Steep learning curve: Developing the skills and techniques needed for efficient transcription may take time.

  • Potential for errors: Without professional experience, you may be more prone to making mistakes or overlooking errors in the transcript.

Transcribing your podcast yourself can be viable if you have the time and desire to take on the task. While this method offers cost savings and controls over the transcript's quality, it can be time-consuming and demands patience and attention to detail. 

FAQs About Podcast Transcription

1. Can You Transcribe a Podcast on Spotify?

Spotify does not offer a built-in transcription feature for entire podcast episodes. However, you can generate a transcription of any audio segment less than 1 minute long and in a published episode through your Spotify for Podcasters account. You need the help of third-party services to transcribe entire episodes.

2. How much does it cost to transcribe a podcast?

The cost of transcribing a podcast varies depending on the method you choose:

  • Human transcription services: Prices for professional transcriptionists typically range from $1.5 to $3 per audio minute. Factors such as the audio quality, number of speakers, and turnaround time can affect the cost.

  • Automatic AI transcription: Using AI transcription software like Airgram, you can transcribe your podcasts for free. Although not as accurate as human transcription, AI-powered services can save time and money. 

3. Do Apple Podcasts provide transcripts?

Currently, Apple Podcasts does not provide transcripts for podcast episodes

While some podcast creators may include transcripts in their episode descriptions, there is no standard practice or built-in feature for transcripts within the platform.


Podcast transcription is essential in making your content more accessible, engaging, and SEO-friendly. With various methods available, including AI automatic transcription by Airgram, professional transcription services, and manual transcription, you can easily create a podcast transcript that suits your needs and budget.

Consider your budget, time constraints, and quality expectations before deciding on the transcription method.

Rivi Richards

Passionate about productivity and workplace efficiency, Rivi delivers content that keeps you informed and ready to tackle your next meeting. Dive into Rivi's articles for a fresh, interesting take on staying ahead in today's fast-paced world!

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