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94 Important One on One Meeting Questions for Managers and Employees
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94 Important One on One Meeting Questions for Managers and Employees

Michael DamJul 05, 202211 mins
67 Top One on One Meeting Questions for Managers

Whether you are a manager or a team leader, you can boost the engagement of your employees and team members with regular one on one meetings.

For instance, a company called Adobe used regular one on ones to boost employee engagement and reduce voluntary turnover by 30% while another organization, GE, also achieved a 5x increase in productivity by holding frequent one on one meetings.

To enjoy similar benefits, you need to ask the right one-on-one meeting questions, listen attentively to the answers, take a lot of notes and allow your employee to ask questions and do most of the talking, during each meeting.

When you ask the right questions during your one on one conversations, not only will you stand a better chance of making it a successful and productive meeting but you can also look forward to better employee engagement levels.

To make it easier for you, we’ve compiled a huge list of important one-on-one meeting questions you need to know and become familiar with.

Keep reading and you will learn:

  • 67 top one on one meeting questions for managers

  • 27 solid one on one meeting questions for employees

  • (Bonus) A basic one on one meeting agenda template

Without wasting time, let’s jump in.

67 Top One on One Meeting Questions for Managers

Now that you know how important one on one meeting questions are, you may be wondering about the topics to focus on.

For higher employee engagement, pay attention to one to one conversation topics about the state of mind and wellbeing of the employee, their career goals and advancement, giving and receiving feedback, communication, employee coaching and development and so on.

Even though many people argue that routine work and project updates should not be part of these one to one conversations,  many others also believe they can be introduced towards the end of the meeting.

By using relevant employee one on one meeting templates to address topics of interest to employees, you will increase your chances of gaining their trust, convincing them that the company cares and putting them at ease so they can speak their minds and share their thoughts freely.

Check out the following groups of one on one meeting questions for managers whether you are having your first one on one meeting with the employee or not.

Employee Happiness & Motivation

According to research findings by Oxford University, happy employees are 13% more productive than unhappy ones.

You can use the following questions to constantly check and gauge how happy and motivated your employees and team members are feeling at any point in time so you can take proactive steps when necessary.

  1. How are you and your family doing?

  2. When was your last vacation?

  3. How did you spend it?

  4. Are you happy working in this company?

  5. Why do you come to work every day?

  6. Do you enjoy your current work?

  7.  Are you proud to be an employee of this company?

  8. Do you have friends in this organization?

  9. What do you enjoy most about working here?

  10. What do you dislike most about working here? 

Career & Personal Growth

Are you aware that 94% of employees are ready to stay longer in an organization if it invested in their learning and development

This is another one to one conversation topic of importance to most employees. When discussed on a constant basis, it can boost not only their engagement but also their productivity and performance on the job. 

  1.  What are your long-term career goals?

  2.  Do you think you’ve grown since you’ve joined this organization?

  3. Can you see yourself in this organization in the next two to five years?

  4. What are you doing currently to improve your knowledge and skills?

  5. Is there a particular internal or external training you are interested in?

  6. Do you have interest in learning or developing some new skills?

  7. Are there any workshops or conferences that you wish to attend?

  8. Who do you see as a role model in this company?

  9. Will you like this person to be your mentor?

  10.  How can I help you achieve your career goals?

Performance & Team Work

Sometimes, individual and team performance struggles can become a major issue. You can therefore use the following questions to help your employees and team members gain a better understanding of strategies that can improve their performance, boost their productivity and also remove any obstacles limiting them individually and as a team.

  1. How is your work going?

  2. Do you think your work is interesting?

  3. Do you understand your job role and responsibilities?

  4. Is there anything unexpected about your work that you just discovered recently?

  5. What is the biggest headache you have about your job?

  6.  Which aspects of your job do you struggle with?

  7. Which areas of your work do you find easy to do?

  8. What do you think of your current workload? 

  9. Is your work environment conducive enough?

  10. What are the major distractions and time wasters in your work environment?

  11.  What other projects or team will you prefer to work on?

  12. Would you like to have additional responsibilities?

  13. How are you doing with other members of your team?

  14. Do you enjoy working with this team?

  15. Who is your favorite team member and why?

  16. Which team member do you struggle to work with and why?

  17. Who are the high performers and low performers on your team?

  18. What were your recent job achievements?

  19. Did you receive praise and recognition for these achievements?

  20. How will you rate your performance so far?

 

Feedback

When you have a culture of sharing and receiving feedback at work, everyone benefits whether it’s the employee, the manager or even the organization. This culture can help create various opportunities for continuous learning, improvement, and growth in different areas and also make it possible to take proactive steps and actions when necessary.

By asking for feedback from employees, you can make them feel that their opinions matter, help them develop more confidence, make them feel valued and recognized, and also keep their level of morale and engagement high. 

  1.  Is there anything you want to know about me?

  2. How do you like to get feedback on your work?

  3. Are you happy with the amount of feedback you’re getting from me?

  4. Do you like to be recognized or praised in public or in private?

  5. What is the best thing about working with me?

  6. What is the worst thing about working with me?

  7. What do you think I’m missing or not getting about you and the team?

  8. How can I make your work easier as your manager?

  9. If you were in my shoes, what would you do differently?

  10. What will you change about this company, if you can?

  11. Do you think this one on one meeting is worth it?

  12. Are you comfortable with the frequency of our one on one conversations?

  13. Is there anything we missed that you want us to discuss?

  14. What are your top takeaways from this meeting?

  15. Do you need my help in any area? 

Remote Work

Because remote employees do not enjoy the luxury of face-to-face interactions that onsite employees take for granted, having frequent one on one with them is essential whether you are having a zoom meeting or using any other relevant tool.

You can therefore use the following one on one questions for remote employees to assure them that out of sight is not out of mind and also convince them that they are equally as important as other employees so they can remain engaged and continue to give their best.

In fact, research shows that 45% of remote employees have frequent one on ones with their managers and they prefer it that way.

  1. Do you enjoy working remotely?

  2. Do you have a life outside work?

  3. Do you struggle to disconnect from work at the end of the day?

  4. How often do you think we should have these one on one meetings?

  5. Have you ever felt forgotten or overlooked in the organization just because you are a remote employee?

  6.  What do you think the company is getting wrong with remote workers?

  7. Do you feel isolated from other team members because you work remotely?

  8. How can the company provide more support for remote workers?

  9. How are you coping with distractions?

  10.  Are there tools or technologies you need for your work but don’t have?

  11. What work challenges do you struggle with?

  12. How can I support you more as a remote worker?

27 Solid One on One Meeting Questions for Employees

Obviously, you can’t have a productive and successful one on one meeting without the active contribution and participation of the employee. So, here are 27 relevant one on one meeting questions to ask the manager when you are the employee.

Growth & Development 

  1. Have you noticed any skill gaps that I need to address quickly?

  2. Can you recommend books or courses that can help me improve?

  3. Are there additional responsibilities I can help with?

  4. Which higher positions or job roles in the company can I aspire to?

  5. What do I need to do to get a promotion within the next one year?

  6. Do you have a mentor or mentors in this organization? Who are they?

 Performance & Team Work

  1. Which aspects of my work should I give priority attention to?

  2. What am I getting right that you want me to continue doing?

  3. What am I getting wrong that you want me to stop doing?

  4. How else can I help the team achieve our goals?

  5. Are there any team challenges that I can help with?

  6. How can I become a top performer on my team?

  7. Can you tell me what the high performers are doing that I’m not doing?

  8. Are you happy with my performance on the job so far?

Getting Support 

  1. Can I reach out to you anytime I need help or require guidance?

  2. Which communication method do you prefer?

  3. How often should I update you about my work and projects?

  4. How can I make your job easier?

One-on-One Questions for Remote Employees

  1. What is the best way to reach you for a very quick response?

  2. How often do you expect work updates from me?

  3. Can we have this one-on-one meeting more often?

  4. How will you rate my performance on the job so far?

  5. What do you see as my strengths and weaknesses?

  6. How best can I quickly improve my performance?

  7. What will it take for me to become a top performer?

  8. Can you recommend higher positions that I can aspire to?

  9. What are my chances of getting a promotion soon?

Bonus: A Basic One on One Meeting Agenda Template

As a bonus, please find below a basic one on one meeting agenda template that can be customized to meet your needs. You can also use Airgram pre-built templates to quickly create your one on one meeting agenda and share it with your employee or team member before the meeting.

Opening Greetings & Ice Breakers

Discuss employee current wellbeing and state of mind.

  • How are you and your family doing?

  • When was your last holiday and how did you spend it?

  • Do you enjoy your work?

Growth and Development

Discuss employee personal and career growth plus progress being made.

  • What are your short term career goals?

  • What are your long term career goals?

  • How can I help you achieve these goals?

  • Can you see yourself in this organization in the next two to three years?

Achievements and Challenges

Discuss recent employee wins and current obstacles

  • How is work?

  • What are your recent achievements?

  • Do you enjoy working with this team?

  • What is your biggest headache about your work?

General Feedback

Share and receive feedback, then discuss any other topic of interest to the employee.

  • What else do you want us to discuss?

  • Is there anything you want to know about me?

  • How do you prefer to get feedback on your work?

  • How will you rate your performance so far?

Next Steps

Discuss and agree on meeting takeaways and action points

 

  • What are your top takeaways from this meeting?

  • What are the action points you need to work on before we meet again?

  • Do you need my help in any area? 

  • Is there anything I can do to make your work easier?

Michael Dam

Michael started his career as a product manager and then developed a passion for writing. He has been writing on technology, remote working, productivity, etc., hoping to share his thoughts with more people.

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