A Complete Guide on How to Record Google Meet

With the onset of the COVID-19, many companies had to change how they met. This change resulted in employees and employers getting more involved with the remote working concept. Moreover, schools, significantly higher learning institutions, had to find virtual teaching methods and get students to collaborate on a project.

There has been an exponential increase in Zoom and Google Meet Users in the last two years.

Let's begin.

How to record a Google Meet call directly from Google Meet

To record a Google Meet directly using only this software, you will have to be registered to the following Google Workspace Editions:

●        Essentials

●        Enterprise Essentials

●        Enterprise Starter

●        Enterprise Standard

●        Enterprise Plus

●        Business Standard

●        Business Plus

●        Workspace Individual Subscriber

●        Education Plus (Only available to users having a "student" or "staff" license)

●        Learning and Teaching Upgrade that is available to users having a "Learning and Teaching Upgrade" license)

NB: If you happen to be a Google Workspace administrator managing an organization's Google Meet, it is prudent to allow meeting recording unless the institution requires it to be unavailable.

What Can You Record in a Video Meeting?

One can record the active speaker and whatever else others present in the meeting. 

The Google Meet software will save the recordings into the organizer's Meet Recordings folder found in My Drive. Then, it sends an email containing the recording to the person who started the recording and the meeting organizer. Later, it will add the link to the Calendar event.

Whenever you record a meeting, it automatically saves the chat conversations. However, if a participant turns on the live captions during recording, Google Meet won't record the captions. Moreso, these captions will not appear whenever a person plays the recording.

In summary, here is what gets recorded and what doesn't get recorded:

Gets Recorded

  • files presented
  • shared screens
  • ongoing chats during meetings
  • the active speaker

Not Recorded

  • Notifications
  • live captions
  • other open windows

Are there Recording Limitations?

Yes, there are some limitations.

The recording of Google Meet is only available on a PC's browser. But for organizers of the meeting using a mobile phone, there is a recording option on their iPhone or Android.

How to record a Google Meet directly on Google Meet

After learning who can record the meeting, what can and cannot be recorded, and the limitations, let's now know how to record google meet. Below are the steps to follow:

1)      Go to the Google Meet website and sign in or directly start your meeting.

2)      Locate the activities icon at the bottom right of your screen.

3)      Then, choose to record if you are ready by clicking start recording.

4)      A window will appear as a reminder to inform you and other participants that you are recording a meeting. Click start.

5)      Be patient, as the recording can take a moment to start. (A short message might display explaining this). After the recording starts, a record icon will display on the top left of the screen.

6)      Keep in mind that there will be things that will not be recorded.

7)      When you want to stop recording, select the activities icon again. Click on the stop recording.

Nonetheless, the recordings will end automatically once the meeting ends. Then, you will see a brief notification that your recording has been saved in Google Drive.

Accessing a Google Meet Recording File

Whenever the Google Meet records, it automatically saves the file into the Google Drive of the meeting organizer.

Additionally, Google Meet will automatically send a direct link to the recorded file in the Google calendar for a scheduled meeting or email.

Here is how to access the Google Meet recorded file via the three avenues:

  • Access Recorded File via Email

The meeting organizer will receive an email having a direct recording link to Google Drive.

If applicable, they will also have another link for the chat transcript.

  • Access Recorded File in the Google Drive

Visit Google Drive and sign in if prompted.

Navigate through the My drive on the left while searching for the Meet recordings folder on the right side.

It is advisable to be patient as it might take several meetings for the recording to appear. Remember, Google Drive will automatically create a Meet Recordings folder if you haven't made one.

Afterwards, you may locate the recording with a meeting identifier as its title, having the date and time. A chat transcript will appear as a separate text file if there is a chat transcript.

  • Access the Recorded File via Google Calendar

If the organizer scheduled the meeting before it started using the Google Calendar, the calendar event will attach the recording for all the meeting participants to access.

Open the google Calendar and then select the event to do the above. Immediately, You'll see a link to the file recording in both the event's pop-up window and full detail page.

How to Record a Google Meet call with the Airgram Extension

There are other ways one can employ to record a Google Meet Call, and these alternatives are pretty handy for those who don't have an active subscription to the G-Suite workspace. One of them is using the Airgram Extension, available on the Chrome Web Store.

To start, here are the steps to follow:

Step 1: Install the Airgram Extensions.

Step 2: Sign up for an account for free using your Gmail account or any other account that the procedure requests.

Step 3: Select the Google Meet under the platforms tab.

Step 4: After installing the extension, you are free to join a Google Meet meeting and start recording away.

After recording, your file will be in the Airgram account folder in your Google Drive, having the name of the Google Meet call. The transcripts will contain the highlights, speaker's name, timestamps, and any saved screenshots.

There are two different ways to use it in recording (and transcribing) Google Meet Call. They include:

        i.            Transcribing a scheduled Google Meet

a. Open the Google Meet and look for a pop-up window of the Airgram extension that appears automatically at the bottom right of the screen.

b.  Find the meeting you want to transcribe from the meeting tab, then click on the notebook icon or pen icon.

c.  Then go to the detail page and click start recording.

d. Check out the real-time transcription by clicking the transcript tab during the meeting.

      ii.            Transcribing an instant Google Meet call

a.       Open the Google Meet Call and look for the Aigram extension window (purple in color).

b.       Click on the Quick Note tab.

c.       Go to the detail page, then hit Start recording.

d.       Access the real-time transcriptions by clicking the Transcript icon during the meeting.

The Airgram extension is an exquisite free tool, but it also helps to transcribe your Google Meet calls. This extension similarly aids in creating an agenda in Google Calendar before the meeting starts. Additionally, it helps level up synchronous sessions with async features.

Record Google Meet via Airgram Chrome extension


Why can't I Record Google Meet?

Confirm that the recording for Google Meet is turned on. If it isn't, contact the admin and have them turn it on in the Google Admin Console.

You can also verify that you are using Meet on a computer version while recording. Remember, you cannot record if you join a meeting only to present. This restriction also applies when you want to learn how to record Google Meet on laptop.

Additionally, if you have an outdated version of the G-suite edition, it would be best to upgrade it to a workspace edition. This updating might get you the recording feature since the recording function expired on all G-suite accounts on Sep 30th, 2022.

If all the above suggestions are not working, try troubleshooting the issues. Click here to learn more about troubleshooting the problems with meeting recordings.

How Much Does Google Meet Usage Cost?

Google Meet does not charge people to create and join calls; it is free. However, you'll need a Google account which is also free. (If you already registered for a Gmail email address, you won't have to create a new Google account.

Still, certain Google Meet features are only available via a paid subscription to the G-suite application. Some of these additional features provided by the G-suite include:

●        24/7 online supports

●        300 hours' worth of meeting length

●        International dial-in of phone numbers

●        Saving the meeting recordings into Google Drive

How Do You Turn Off or On for Google Meet Recording?

This feature is only available to a user registered as a Google Administrator Account. Yet, here is the method to utilize this feature:

  1. Go to the console page of the Google Admin
  2. Click on Apps, then Google Workspace, and then Google meet
  3. Next, click the Meet video settings and click on the record button
  4. Here, you can uncheck or check the option. This action will determine if attendees can record the meetings or not.
  5. Finally, click Save to disable or enable the Google Meet video recording feature

How to Confirm You are Recording a Meeting in Google Meet

A recording indicator tends to appear at the top-left corner of the Google Meet Window when recording.

Remember, all meeting participants can know whether someone is recording the meeting. Hence, it is courteous to inform them beforehand; do not assume they will all be okay if you don't alert them first.

Final Words on How to Record Google Meet

Knowing how to record Google Meet in 2022 doesn't have to be a hassle in these harsh economic times. Just download the Airgram Extension onto your chrome browser: then enjoy the live transcription, collaborative notes, and an automated video recording for your Google Meet.

Check out our (latest) guide on effectively utilizing skip-level meetings for a senior leader

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