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Create a Team in Microsoft Teams with These Quick and Easy Steps
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Create a Team in Microsoft Teams with These Quick and Easy Steps

Jul 10, 20223 mins
How to Create a Team in Microsoft Teams 

Microsoft Teams is an application that helps individuals and organizations streamline their tasks and communicate efficiently. Whether you are a manager looking forward to organizing your team members on a project or a school admin who wants to create groups of students, building a Team helps you with all this and much more.

Microsoft Teams is basically a platform where people, tools, and content come together for different projects. You can make these teams private or public, depending on the individuals with whom you want to share the information.

Private teams can be accessed only by people who are invited to join. On the other hand, anyone within the organization can be a part of the public teams. A public team has a capacity of up to 10,000 members.

How to Create a Team in Microsoft Teams 

You can create a new team for a specific project, such as launching a marketing campaign for a product. Also, you can create an ongoing project. Team members can access conversations, notes, and files across the team channels.

Who can create a Team in Microsoft Teams?

There are two user roles in Microsoft Teams, one is the owner, and another one is the member. When a user creates a new team, they are given the status of an owner. By changing the moderation settings, both owners and members can take up the moderator role. 

Team owners can create new teams unless they are restricted from doing so. In The View Teams option, the owners can make other members owners too. Having many owners in the team is beneficial so that if any owner leaves the team, the other can manage it.

Users having a mailbox in Exchange Online have the permission to create Microsoft 365 groups so they can create Microsoft Teams. If you want to restrict people from creating new teams, you can give the group creation and management rights to a limited number of users. It will prevent other users from creating a team.

Creating a New Team in Microsoft Teams on Desktop

If you have not been a part of the MS 365 group or team and are starting from scratch, you can decide how your team will be organized. As soon as your team is created, you will be a part of the MS 365 group and get access to a group inbox and a calendar in Outlook. 

Sometimes a user may be unable to create a team, and they need to check with the IT department of their organization as they may not have the necessary permissions. 

Creating a Team from Scratch 

You can use this option when creating the team without an existing Microsoft 365 team or a group. Here are the steps that you need to follow to create a new team: 

  1. Open the Microsoft app and log in.

  2. Select the Teams Option from the left side of the application.

  3. Click on the Join or Create a Team button at the end of the Teams list.

  4. Select the Choose from Scratch option. 

  5. Click on the Privacy Settings option. Select Private if you want to create a group for a specific set of individuals. However, if you want a group open to all, click the Public option.

  6. Type the Name of the Team. You also have the option of describing the team.

  7. Select Create option to build a new team from scratch.

  8. Add members to the team by typing their contact information, such as their name or email, into the blank field. When you are done adding members Click the add button.

Creating a New Team in Microsoft Teams on Mobile Phone

Before creating a team you need to download the application on your mobile. First, let’s look at how to create the Team’s option on iOS.

How to Create a Team in Microsoft Teams in iOS

  1. Open the app store on your iOS device and search Microsoft Teams. Click GET to download the application.

  2. Once you open the application, you can log in with your organization’s user name and password.

  3. Click the Teams button in the taskbar.

  4. Now, Click the Plus (+) button on the top right corner, which will show you the Create a Team option.

  5. Click on Create a team button.

  6. Type the Team name (only letters, numbers, and spaces are allowed). You can also write a description of the team.

  7. Next, Click the Privacy options that appear at the bottom. You can choose Private if you will share this information only with a specific group of people. However, if you intend to share info with everyone in the organization, Click on the Public option.

    If you set up the option as Private, only team owners will be able to send invites. If it is a Public Group, team members can add new members.

  8. Next, add the name or email of the person you want to add to the team. After adding a member, click the tick at the top right-hand corner.

How to Create a Team in Microsoft Teams in Android

  1. Open Google Playstore on your Android device and search Microsoft Teams. 

  2. Click the Install button to start the installation.

  3. Click Open once the installation is complete.

  4. Log in with your email and password.

  5. Click on the Teams button at the bottom.

  6. Click the Menu in the top right-hand corner and select Create a team at the bottom of the screen. 

  7. Type the team's name and add a description, so new members know what the team is about. 

  8. Select the privacy setting by clicking on the Private or Public option.

  9. Add the name or email of the person you want to add to the team. After adding a member, click on the tick at the top right-hand corner.

How to Create a Team from an Existing Microsoft 365 Profile

If you have an existing Microsoft 365 group, you can create a team using it.However,  in this case you will have the same group privacy as the original group. Also, the team members will be the same.

Here are the steps involved:

  1. Open the Microsoft app and log in.

  2. Select the Teams Option from the left side of the application.

  3. Click Join or Create a team button at the end of the Teams list.

  4. Now, Select From a group or  team option. You will then be prompted to choose a Microsoft 365 group or a team. 

  5. Click on the button that helps you choose the privacy settings. Select Private if you want to create a group for a specific set of individuals. However, if you want a group open to all, click the Public option.

  6. Type the name of the team. You also have the option of describing the team.

  7. Add members to the team by typing their contact information, such as their name or email, into the blank field. When you are done adding members click the Add button.

How to Add Members to Your Team in Microsoft Teams 

How to Add Team Members in Microsoft Teams

Team owners can add an individual to their team. If you are not a team owner and want to add someone, you can submit a request and the team owner has the authority to approve or reject your request.

Here are the steps to add a member to your team:

  1. Open Microsoft Teams and click the Teams option.

  2. Check the team’s name in the team's list and click More Options > Add member.

  3. Type the name, security group, distribution list, or an MS 365 group.

  4. Click Add once you are done adding these members.

  5. Click Close. The added team members will receive an email that they are part of the new team, and this team will appear on their Team’s list.

How to Add Guests in Microsoft Teams

If you want to collaborate with someone outside your organization, you can add them as guests to your team.

  1. Open Microsoft Teams and click the Teams option.

  2. Check the team’s name in the team's list and click More Options > Add member.

  3. Type the email address of the guest. It doesn’t matter whether the guests have a business or a consumer email such as Outlook, or Gmail,you can add them to the list.

  4. Edit the guest’s name if required, as later on, you would require the permission of an IT admin to change guest information.

  5. Click Add, and your guests will receive an email about joining teams.

How to add Slack Workspace Members to Microsoft Teams

If your contacts are using Slack, which is a business messaging application, you have the option of adding the Workspace members to Microsoft Teams. Here are the steps to help anyone in Slack Workspace connect with Microsoft teams:

  1. In the Slack App Directory, go to the  Microsoft Teams Calls page 

  2. Choose the Add to Slack option. Once the Microsoft Teams Calls app is installed, anyone in the Slack workspace can connect with their Microsoft 365 account.

  3. To enable Microsoft Teams to access Slack, click allow.

  4. Log in to your Microsoft account.

  5. You can go back to your Slack Workspace when prompted.

How to Create a Channel in Microsoft Teams

Channels are used within the teams for the purpose of compartmentalizing information. Every team created in Microsoft Teams has a “General” channel by default. You can create specific channels according to your requirements.

What is a team vs. a channel in Microsoft teams?

A team in MS teams is created to accomplish more significant tasks and may involve the entire organization. A team has several channels corresponding to conversations on a specific topic, discipline, or project. Basically, channels are the places to hold discussions and collaborate on files.

Creating a New Channel in Microsoft Teams

You can create two types of channels on MS teams i.e., the Standard channel and the Private channel. All the members can search the Standard channel, whereas a Private channel can be accessed by a limited number of people as the information discussed is sensitive or private. Here are the steps to create a Standard and Private channel on Microsoft Teams:

Create a Standard Channel

  1. Open Microsoft Teams and click the Teams option.

  2. Search the Name of the team and click  More options > Add channel.

  3. Type the name and description for your channel.

  4. Under the Privacy option, click the down arrow on the right and select the Standard option.

  5. To make the new channel visible on all the team member’s list, select the checkbox Automatically show this channel in everyone’s channel list.

  6. Click the Add button to complete the process of creating a Standard channel.

Create a Private Channel

  1. Open Microsoft Teams and click the Teams option.

  2. Search the Name of the team and click  More options > Add channel.

  3. Type the name and description for your channel.

  4. Under the Privacy option, click the down arrow on the right and select Private – Specific teammates have access.

  5. Click Create to add this private channel to your team.

Final Thoughts

Microsoft Teams helps in streamlining work and saves time. It enables you to collaborate with your team members seamlessly, leading to higher productivity. Moreover, it keeps everyone informed about the latest developments on the project. 

Creating a new team takes just a few clicks, whether you do it on a desktop, mobile, or an iOs.Adding team members and guests to this platform is also easy, and once you have everyone onboard, it becomes easy to communicate and organize work.

FAQs

Q. How to create a team in Microsoft teams without a code?

You do not require code in Microsoft teams to create a team. You only need a code so people can join the team directly without an invitation. 

Q. Can I create a private team in Microsoft teams?

Yes, when creating a team in Microsoft Teams, you can choose the privacy settings. You can select the Private option in which people would need permission to join the team.

Q. Why can’t I create a team in Microsoft teams?

Your company may have a policy restricting people from creating teams and groups.

Also, Teams is a part of MS OFFICE 365, which implies that any restrictions in the security group set up also apply to Teams.  In this case, you need to get in touch with your IT Admin to change the group settings. 

Q. How to assign a team owner in Microsoft teams?

Follow these steps to assign a team owner:

  1. Open Microsoft Teams, and on the right side of the team’s name, click More options > Manage team.

  2. Click the Dropdown next to Members and Guests to view each person. 

  3. Select the Dropdown in the role column to make someone the team's Owner.

You also have the option of assigning the owner when creating a team. When adding each team member, you can select the Owner status under the Member Menu.

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