If your job requires scheduling meetings regularly with internal teams, clients, or prospective employees, you should have heard about Calendly, the most popular tool in the appointment-scheduling software market.
While Calendly is popular, it might be a round peg that fits into something else other than your business square hole, and I bet that’s why you landed on this article.
Fortunately, after 20+ hours of research and testing, we’ve listed 10 Calendly alternatives, free and paid. Let’s see how these alternatives compare to Calendly and what type of team or business they are most suitable for.
Calendly is a powerful meeting scheduling tool that simplifies appointment coordination for individuals and businesses.
It eliminates the hassle of back-and-forth communication by enabling users to share their availability through a personalized link. You can then share the link via email, messaging apps, or even on websites, allowing invitees to select a suitable time slot based on their schedules.
1. Ease-of-use: Calendly’s intuitive and simple interface is hard to beat. Anyone can easily set up a Calendly booking or appointment page on the first try.
2. Flexible appointment management: Whether it's selecting specific time slots, setting meeting duration, adding blackout days, or defining buffer periods between meetings, Calendly provides a high degree of flexibility.
3. Wide-range integrations: Calendly integrates with all popular calendar platforms, such as Google Calendar, Microsoft Outlook, Office 365, and iCloud.
Besides, it also integrates with other business and project management tools like Stripe, Salesforce, Paypal, Zoom, Google Meet, Trello, Slack, and Notion to make your workflow easier.
4. Automated notification: Users will receive email notifications when an appointment is scheduled or updated, ensuring no important meeting slips through the cracks.
While Calendly boasts many great features, it needs to catch up in some areas.
1. No technical support
Calendly lacks real technical support. All customer support is 100% via email. No matter how serious your issue is, you’ll be instructed on how to resolve issues on your own via email. And it might even take forever to get a response.
2. Lacks branding flexibility
Although Calendly offers a range of customization features, it lacks advanced branding flexibility. Users who require a branded booking page may find Calendly limiting.
3. The free version of Calendly is too basic
It lacks essential features like payment processing or multiple booking pages, which are free in some other Calendly alternatives.
For enhanced features, users must upgrade to one of the premium plans starting at $8 per user per month, which can be cost-prohibitive for mid to large-size teams.
If you feel Calendly is not your best option for scheduling meetings, let’s take a detailed look at the best Calendly alternatives.
Airgram meeting scheduler is a free tool offered by Airgram, aiming to streamline the whole meeting process.
It allows users to connect Google or Outlook calendars, set availability, and get booked on auto-pilot. Anytime your guest selects a time on the shared booking page, Airgram automatically blocks the time in your calendar to avoid schedule conflicts and double-booking.
Where Airgram beats Calendly
While Calendly restricts free users to only a single booking page on their account, Airgram users can create multiple booking pages without incurring additional expenses.
Besides scheduling, Airgram's AI-powered meeting assistant can record, transcribe, and summarize your meeting conversations, saving much of your time. Calendly, on the other hand, is a standalone scheduling automation system.
Cons of Airgram
Aigram only supports Google and Outlook calendars. That’s a drawback for people who use other Calendar platforms like Office 365, iCloud, and Exchange Calendar.
Also, Airgram doesn’t currently have a group polling feature, so it’s best for one-on-one scheduling.
Aigram is the best Calendly alternative for individuals and small businesses who want to simplify scheduling but don’t have a budget. On top of that, here are a few things Airgram can do to elevate your meeting productivity;
Automatic meeting recording and transcription
AI-powered meeting summary
Track action items across meetings
Keep all meeting notes in one centralized location
Like Calendly, Doodle is a professional meeting scheduling tool for teams of all sizes. But it stands out in the market for its group scheduling capability of up to 1000 people.
Apart from one-on-one, Doodle allows organizers to propose multiple date options through polling, and participants vote for the best meeting time. You can set a poll deadline and send automated voting reminders for invitees.
Where Doodle beats Calendly
Doodle excels in group scheduling with its polling feature. It displays meeting poll results in a visual chart to help users find the meeting time that works for everyone.
Doodle has more branding flexibility. Users can add logos and customize their booking page to match brand appearance.
Starting at $6.95 per user monthly, Doodle pricing is slightly more affordable than the $10/seat/month of Calendly.
Cons of Doodle
Doodle has a less polished interface compared to Calendly. Also, Doodle's free plan includes ads for users and their invitees, which can be distracting and unprofessional.
Doodle has far fewer native integrations compared to the hundreds of Calendly.
Both Calendly and Doodle let you schedule one-on-one and group meetings effortlessly. But if your everyday use case is booking an appointment with a group, Doodle shines as a group meeting scheduler.
HubSpot Meeting Scheduler is a free appointment scheduling feature integrated into the HubSpot CRM. It allows for individual, team meetings, and group events scheduling capabilities, making it handy to manage appointments and customer relationships.
HubSpot Meeting Scheduler integrates with calendars like Office 365 and Google Calendar, and it's accessible on iOS, Android, and the web.
Where HubSpot Meeting Scheduler beats Calendly
Unlike Calendly, HubSpot's Meeting Scheduler allows users to brand their booking page with logos and colors.
HusSpot offers more features for free such as booking reporting and analytics, scheduling group and round-robin-style meetings tools, and some software integrations.
Cons of Hubspot Meeting Scheduler
Since it’s integrated with HubSpot's CRM, it may be overwhelming for individuals or small teams not in need of advanced features, and opting for a premium plan on HubSpot can be expensive.
Also, HubSpot's broader suite of tools might have a steep learning curve for new users.
HubSpot's Meeting Scheduler is an excellent choice for teams already invested in the HubSpot ecosystem, and not suitable for small businesses with limited clients.
SimplyBook.me is a booking and scheduling software offering a wide range of features, including a fully customized booking website, event ticketing support, and integration with social media platforms, making it a worthy Calendly alternative.
Where SimplyBook.me beats Calendly
SimplyBook.me offers a wide range of features unavailable in Calendly, such as coupons, gift cards, tips, a loyalty system, and waitlisting.
The platform also allows service providers to collect upfront or full customer payments right on the booking page.
SimplyBook.me has standalone client and admin apps. The client app lets customers easily book your service and make payments, while the admin app lets you manage your business on the go.
Cons of SimplyBook.me
The abundance of features in SimplyBook.me might require a steeper learning curve for users compared to the more streamlined Calendly.
This tool restricts users to a limited number of bookings for paid subscriptions, while Calendly offers unlimited active bookings.
SimplyBook.me is a comprehensive solution that caters to businesses requiring advanced booking capabilities, event management, and ticketing solutions all in one place. On the other hand, Calendly is designed for straightforward appointment scheduling and team collaboration.
Next up on the list of the best Calendly alternatives is Acuity, a comprehensive appointment management tool for businesses.
Acuity scheduling helps businesses create a customized scheduling page where clients can self-schedule their appointments.
It supports all popular calendars like Google Calendar, iCloud, Outlook.com, Exchange, and Office 365. You may share your availability and let the guests schedule a time; you will then get notified about new bookings automatically.
Where Acuity Scheduling beats Calendly
First, Acuity offers more booking customization options than Calendly. It allows you to customize everything on the booking page to match your brand appearance.
Acuity integrates natively with invoicing and account software like QuickBooks and Freshbooks. Calendly doesn’t.
For subscription services, Acuity helps vault your clients' credit cards for charging them later. You can also offer coupons and vouchers for discounts on your booking page and easily upsell clients with check-out add-ons.
Cons of Acuity Scheduling
Acuity doesn’t have a free plan. Instead, it offers a 7-day free trial of all its paid plans starting at $16 monthly, which is slightly more expensive.
Acuity caters to businesses with frequent needs to collect payments. It’s an integrated solution for scheduling, payment processing, and customer support services.
Launched in 2020 as part of the Zoho One complete business suite, Zoho Bookings is an online appointment scheduler that facilitates internal and external meeting management for teams.
Once you sync your team calendar, Zoho Bookings allow your customers to self-schedule appointments. You can also embed the booking page on your website or share the booking link directly with your invitee via email.
Where Zoho Bookings beats Calendly
Zoho Bookings offers more flexibility in terms of customization. It has separate booking pages for staff, services, and workspaces with interfaces that auto-customize.
You can configure Zoho Bookings to allow customers to select any of your team members to meet with or set it to allocate team members automatically.
As part of Zoho One, every appointment added to Zoho Bookings automatically appears in your Zoho CRM, ensuring better customer relationships.
Cons of Zoho Bookings
Zoho Bookings only works better with its own Zoho ecosystem. It didn't integrate well with other CRM, as complained by many users.
Integrating Zoho Bookings with Google Calendar is also a pain in the neck. The platform doesn't use time entries in Google Calendar to determine availability. It only uses the time slots booked directly via Zoho Bookings.
Zoho Bookings is an affordable Calendly alternative for businesses and organizations looking for enterprise-level customer management functionalities in booking software.
YouCanBookMe is a lightweight alternative to Calendly. It’s notable for supporting 44 languages, so you don’t need to create multiple booking pages for different languages; one page is enough to serve clients worldwide.
And using this online scheduling tool is simple: connect to your Google or Microsoft Calendar, share the booking link, and get a meeting booked.
Where YCBM beats Calendly
YouCanBookMe allows businesses to show multiple people on a single booking page and allow customers to book time with anyone based on their availability.
YCBM also allows multiple bookings of the same time slot, which is a great feature for team-based events.
YCBM is budget-friendlier for teams than Calendly. It gives access to all advanced features for $12 per month per calendar, regardless of the number of team members. Calendly, on the other hand, costs $10 per user per month.
Cons of YouCanBookMe
YouCanBookMe only syncs with Google and Microsoft Calendar. This is a major limitation for businesses that use other platforms like Outlook, Exchange, and iCloud Calendar.
It has limited native integrations compared to Calendly's extensive reach. The platform also lacks analytics and insights features.
YouCanBookMe is favored by small businesses and individual users looking for a straightforward scheduling tool that supports multiple bookings for a single time slot.
Setmore is another popular Calendly alternative designed to help small businesses and professionals manage appointments more efficiently.
It allows businesses to set up their availability, offer online booking options to their clients or customers, accept payment, and send reminders and notifications seamlessly.
Small teams and service providers can integrate Setmore with their website, social media, sales CRM, and a range of valuable business apps like Slack, Zoom, Teleport, and MailChimp.
Where Setmore beats Calendly
Setmore's free plan stands out with enhanced features compared to Calendly. Users can enjoy unlimited appointment scheduling, automated email notifications, and seamless payment processing through Square, all at no expense. Moreover, businesses get up to 4 free user accounts with all these features.
Setmore is one of the few Calendly alternatives with a desktop app, meaning users can access the tool on and offline. The availability of native Android and iOS apps makes Setmore an on-the-go scheduling solution.
Cons of Setmore
Setmore offers fewer native integrations, reducing its suitability for businesses that need to integrate a wide range of tech stacks. It also lacks enterprise-oriented features like analytics, form routing, and workflow automation found in Calendly.
Setmore caters more extensively to businesses requiring service bookings, with meeting schedules as a subset. It’s the go-to Calendly alternative for small businesses looking for a free booking solution with paid features.
Trafft excels with its easily customizable booking page, which can function independently or be seamlessly integrated into existing websites.
Its comprehensive solution for managing various aspects of businesses, including employees, staff, and payments, sets it apart from being just an appointment scheduler and makes it a worthy Calendly alternative.
Where Trafft beats Calendly
Beyond simple scheduling, Trafft’s automated invoicing, accounting, and tax management capabilities streamline business operations and enhance client engagement, a distinction not found in Calendly.
In the free version of Trafft, users can accept online payments through reputable platforms like Stripe, PayPal, and Authorize.net. This feature is only available in Calendly paid plans.
Trafft's starter plan, priced at $12 per month, accommodates up to 10 user accounts. In contrast, Calendly charges $10 per user, making Trafft potentially more cost-effective for teams. Trafft also offers a "forever-free" plan that enables up to 5 team members to create unlimited booking pages.
Trafft only syncs with Google and Outlook calendars. That’s a dealbreaker for businesses that work with other calendar platforms. Calendly offers broader calendar integration options.
Trafft also lacks insight and analytics functionalities that are available in Calendly, which could be a downside for businesses seeking in-depth insights into their scheduling data.
Trafft is the Calendly alternative recommended for industries like salons, healthcare providers, education, and consulting services.
Picktime is an appointment-scheduling platform that enables businesses to manage bookings, staff, and services seamlessly.
Picktime offers everything businesses in the service industry need to operate hassle-free, including payments, invoicing, sales, reporting, and customer and team management.
Where Picktime Beats Calendly
Picktime offers a more generous free plan, including 3 seats, unlimited appointment scheduling, and integration with popular CRMs, which surpasses Calendly's free offerings.
Picktime's pricing structure also offers more affordability. The starter plan costs $3 per user per month, and the Pro plan, tailored for larger teams of over 10 users, is priced at $2.25 per user per month. In contrast, Calendly charges $10 per user per month.
Cons of Picktime
The first notable drawback of Picktime is the absence of reminders beyond the initial confirmation email. Clients are not notified of changes in appointment times or locations, potentially leading to confusion.
The free version of Picktime displays pop-up ads on the booking page, which can appear unprofessional and potentially confuse clients.
Picktime is an excellent alternative to Calendly, boasting one of the most generous free plan and affordable paid plans on the market. Despite its minimalist approach, businesses seeking specific integrations and marketing capabilities may find Picktime's offerings highly valuable.
1. Are there free Calendly alternatives?
Yes, there are several free alternatives to Calendly. One good example is the Airgram Scheduler which allows businesses and individuals to create multiple booking pages for free.
2. Does Microsoft have a scheduling tool like Calendly?
Yes, Microsoft has a scheduling tool like Calendly. Microsoft Bookings is a booking and appointment scheduling tool for Microsoft 365 users.
Cole is a freelance writer with over a decade of experience. With an educational background in journalism, public relations, and social media, she has a passion for storytelling and providing useful and engaging content.