Transcription software has quickly become a must-have for businesses and professionals who want to get the most out of their audio and video content.
It's critical to understand what video transcription software is and how to know the best options when you see them. Otherwise, you may waste time trying transcription apps that don't meet your organization's needs.
Let's start by defining the types of video and audio transcription options to choose from.
Before exploring transcription software, you could use the manual approach to your transcription needs. One benefit of manual transcription is that it's highly accurate when using a professional service. The major downside is that it can become expensive and time-consuming to get someone to transcribe your content manually.
This is where transcription software comes in. These apps use artificial intelligence (AI) to automatically generate transcriptions of your audio or video files. You can use transcription software to transcribe interviews, group meetings, lectures, and more.
Over the years, we've used multiple apps in a search for the best transcription tool that helped our team accurately archive our meetings. Lean on our experience as we lay out the best transcription apps on the market. Using our list of the top options to choose from, you will quickly hone in on the best transcription software for your needs.
In this article, we will explain what to look for in your quest to find the best transcription software. We'll reveal the best of the best, review each software, provide its unique strengths, and help you feel confident making a final decision.
Rev for human transcription services
Trint for automated transcription services
Airgram for remote business teams
Otter for nonprofits and students
Notta for remote workers
Happyscribe for school or work environments
Descript for podcasting and videos
Amberscript for quality manual transcriptions
Scribie for both individuals and businesses
Audext for affordable transcriptions
Temi for low-cost transcriptions
SpeedScriber for fast transcription results
Sonix for small to medium size business affordability
Transcribe for simple podcast or phone call transcriptions
InqScribe for long-term affordability
Express Scribe for individuals and small teams
oTranscribe for infrequent and free transcriptions
|Name||Best for||Supported system||Pricing|
|Rev||Human transcription services||Vimeo, YouTube, Zoom, Google Meet||$1.5 to $12 per minute|
|Trint||Automated transcription services||Zoom, iPhone, Android||$60/user/month|
|Airgram||Remote business teams||Zoom,Google Meet, Teams||Zoom,Google Meet, Teams|
|Otter.ai||Nonprofits and students||Zoom, Google Meet, Teams||$20/user/month|
|Notta||Remote workers||Audio files, web meetings||$18/user/month|
|Happyscribe||School or work environment||Any audio or video files||$0.2 to $24.79 per minute|
|Descript||Podcasting and videos||All audio and video files||$24/editor/month|
|Amberscript||Quality manual transcriptions||All audio and video files||$20/month|
|Scribe||Individuals and businesses||All audio and video files||$9/month|
|Audext||Affordable transcription||All audio and video files||$30/month|
|Temi||Low-cost transcription||Zoom, Google Meet||$0.25/minute|
|SpeedScriber||Fast transcription results||Apple Final Cut Pro X, Adobe Premiere||$0.37 to $0.5 per minute|
|Sonix||Medium-size business affordability||Zoom, Webex||$22/user/month + $5 per hour|
|Transcribe||Simple podcast or phone call transcription||All audio and video files||$20 per year|
|Inscribe||Long-term affordability||Mac and Windows audio and video files||$99|
|Express Scribe||Individuals and small teams||Over 40 audio and video formats||$39.95 to $49.99|
|oTranscribe||Infrequent and free transcription||Audio and video files||Free|
We didn't choose our top 15 transcription app picks without serious consideration. We selected specific criteria for why each transcription software lands in its role as one of the best options available.
First, the app must have an AI-based transcription system that delivers accurate results. This is a given since you wouldn't want to use anything but the most accurate software.
The second criterion is affordability. The price of transcription software services can range from free to hundreds of dollars per month. We looked at both extremes to find the best middle ground for businesses with different budgets.
The third characteristic we considered is versatility. The transcription software you use should work on multiple platforms and devices so that you're never limited to where or how you can get your transcriptions done.
And lastly, ease of use is a must since no one wants to waste time trying to figure out how to use a new app. The best transcription software will have an intuitive interface that even first-time users can understand.
Now that we've explained our process for choosing the best transcription software, let's move on and reveal our top 15 list.
Rev offers human transcription services. This means a human being will use AI-powered software to accurately transcribe your audio and video files. You can upload lectures, interviews, podcast episodes, or meetings and receive a written transcript.
Automated transcriptions powered by AI technology
On-screen video subtitles
Global translated subtitles
Live Zoom captions
Conversion of audio and video into text by a professional
24/7 customer support
Promises 99% accuracy
Supports up to 15 languages
Sometimes misses brand or technical terms
Slow customer support times
Audio & Video Transcription: $1.50 per minute
English Closed Captions: $1.50 per minute
Global Translated Subtitles: $5 to $12 per minute
Meeting apps (Zoom, Google Meet, etc)
Rev is a versatile tool when you need transcripts of your audio and video files. Trusted by Turner Classic Movies, CBS, Viacom, PBS, Spotify, and Stanford, it's well worth it to give Rev a try when you want to test human transcriptions aided by artificial technology.
Trint is an AI-powered tool that offers automated transcriptions of your audio and video files. You can either upload your files or record them directly into the Trint app. The app will then automatically transcribe your recording. After downloading the recording, you can search, edit, and share the content with others.
Automated transcriptions powered by artificial intelligence
Edit transcripts within the app
Natural language processing and speech recognition
Easy-to-use Trint editor
Highlighter to markup transcriptions
Transcribes into 35 languages
Works with files such as M4A, MP3, WAV, and WMA
Transcribes in real-time
It may not transcribe some languages accurately enough
It's difficult to delete some types of files
Enterprise: Contact for pricing
Meeting apps like Zoom
Many types of people can use Trint, such as journalists, researchers, media producers, podcasters, authors, marketing teams, and freelancers. Companies like Nike, the Associate Press, the Washington Post, and Spiegel use Trint to create transcriptions. You should enjoy the tool if you need to transcribe phone calls, archives, interviews, videos, and other types of audio files.
Airgram is a meeting productivity tool that not only keeps your meetings on track via timers and agendas but also through its live transcription capabilities.
An effective transcription tool, Airgram eliminates the need to jump between apps as you try to find specific sections in your video recordings after meetings. Instead, you can find everything you’re looking for in one centralized location.
One-click live transcription capabilities
Auto-join functionality for joining Zoom calls
Works with Microsoft Teams, Google Meet, and Zoom meetings
Records your meetings and transcribes them at the same time
Transcribes in multiple languages such as English, Spanish, French, and German
Powered by effective artificial intelligence technology
Allows teams to collaborate on and edit transcripts
Creates shareable clips from each video and transcript
Doesn't include a mobile app
Team: $17.99 per month
Enterprise: Contact for pricing details
Airgram is the best meeting transcription software choice for remote business teams that need to record, transcribe, and take notes on multiple meetings each month. It works well for sales leaders, team meetings, customer support teams, interviews, 1:1 meetings, product managers, and user research situations.
Use Airgram when you want powerful AI-powered software that helps you easily search, clip, and replace transcription sections in eight different languages.
Otter offers a variety of features that make it a good fit for hybrid and remote teams. One of its best features is that it can transcribe audio files in real-time. You'll discover an easy tool that helps with data security, playback speed adjustments, and easy ways to export your files.
If you're a faculty member at a school, a student, or a staff member inside a nonprofit, you can receive discounts from Otter on its plans.
Live conversation transcriptions
Search through recordings
Add notes, tags, and links
Share recordings and transcripts
Artificial intelligence technology
Offers 600 minutes of free transcription per month on the free plan
Supports over 30 languages
Integrates with Slack, Dropbox, Zoom, Google Calendar, and more
Some features are only available on the paid plan
Background noises can cause transcript inaccuracies
Pro: $8.33 per month
Enterprise: Contact for pricing
Otter gives your team plenty of features, such as the ability to search through transcripts, create notes and highlights, and share transcripts with others. The software is perfect for teams who need reliable and easy-to-use transcription software. Its AI technology becomes smarter over time to continuously improve its transcription output results.
Notta is AI-powered transcription software that is best for hybrid and remote teams. It offers real-time transcriptions that are accurate and easy to read. You can also search through transcripts for keywords and phrases. Notta works well for team meetings, interviews, and conference calls.
Automated speech recognition
Insert images into transcriptions
Change the playback speed
Export to DOCX, TXT, PDF, and SRT files
Share transcripts with team members
Works with over 100 languages
Use it on Chromebooks, PCs, Macs, and smartphones
Connects to Google Calendar
The free version severely limits the features
Pro: $8.25 per month
Live recordings from a microphone
With Notta, you get a solid option for recording your audio files and keeping them organized across all your devices. It also lets you create video subtitles to help create more effective video presentations. Try Notta to see how much it frees your mind while more positively engaging in online classes, presentations, and meetings.
Happyscribe offers fast and accurate transcription services via artificial intelligence technology. The software is good for those who need to transcribe audio files for work or school. The interface is user-friendly and the audio quality is excellent. Students, professionals, and busy people who need to transcribe audio files for work or school will enjoy using Happyscribe.
Fast and accurate transcription
Add captions and subtitles to videos
Share subtitles and transcripts in edit or view-only mode
Export to TXT, PDF, SRT, Word, STL, VTT, and more
APIs and integrations include YouTube, Zapier, and more
Excellent audio quality
Supports over 30 languages
Its vocabulary capabilities sometimes create inaccurate transcriptions
Pricing options make it difficult to scale work
Automatic subtitles: $0.20 per minute
Human-made: $2.25 per minute
Human translation: $24.79 per minute
Any audio or video file
Several top companies use Happyscribe, such as Spotify, Forbes, BBC, DPA, and the United Nations.
You can choose to use its automated software to get your subtitle work completed or hire Happyscribe's human transcribers to create more accurate transcriptions. Select the Happyscribe automatic software option if you're on a limited budget. For a more expensive and accurate result, consider using its human transcription services.
With Descript, you can transcribe audio files and then edit the transcriptions right in the software. The software works well for podcasters and YouTubers because it allows you to easily edit and format your transcriptions to place on blog posts. You can also use Descript to create subtitles for your videos or create caption files for your audio.
Assign labels to different speakers in your audio file
Edit transcripts by adding, deleting, or changing words
Change the font, size, and color of your transcriptions for easy readability
Share files across outsourced teams
Integrate with YouTube, Vimeo, and other video hosting platforms
Offers screen and webcam recording options
Removes filler words from transcripts
Adds subtitles, animations, and music
Beginners may find some features too advanced
Difficult to add custom branding as overlay text
Enterprise: Contact for custom pricing options
All audio and video files
If you are a content creator who records videos or podcasts, Descript is an excellent tool to transcribe your audio files and then easily edit the transcriptions. The software also offers screen recording and webcam recording options. You can use the transcripts to create subtitles for your videos or generate caption files for your audio.
Amberscript provides fast audio and video to text transcription turnaround times at competitive pricing by using AI-driven technology. You can easily upload, edit, search through, and export transcription files in multiple formats. You can try Amberscript for free to ensure that you like either its automatic software solution or its manual transcription services before committing to one of its paid plans.
An intuitive text editor makes it easy to change your transcriptions
Share files with team members or clients
Search through transcripts for specific keywords
Transcribe audio and video files in 39 languages
Export to TXT, JSON, Word, and other types of formats
Offers a hybrid of automatic and manual transcription services
The editor provides adjustable timestamps and customizable speaker distinction
GDPR-compliant for safety and security
The automatic transcription feature is not as accurate as some of its competitors
You may lose time fixing the inaccuracies
Pre-paid: $10 per one hour of uploaded audio or video
Subscription: $20 per month
Manual transcription: $1.25 per minute
Manual subtitles: $7 per minute
All video and audio files
Using Amberscript, you can automatically transcribe your audio or video files and then edit the transcriptions using the software's text editor. Overall, its automatic software provides quick transcriptions that you can easily share with team members. If you decide to use Amberscript's manual services, you will receive highly-accurate transcriptions.
Scribie is a nice option for those who need to transcribe audio files regularly. It is one of the most accurate transcription software programs available, claiming a 99% accuracy rate with its manual transcriptions. The AI software is also accurate. Scribie says that its simple interface helps you transcribe files quickly and efficiently with 80%-95% accuracy.
Security includes SSL and HTTPS technologies
Fast speech-to-text bot
Add-ons include audio time coding and strict verbatim transcripts
Provides accurate start and end times
If you need a non-disclosure agreement signed, the folks at Scribie will sign it
Quickly transcribes videos and podcasts
Offers an affiliate program at a 5% commission rate
Only supports English
Charges extra for non-American accents
Automated Pay As You Go: $0.10 per minute
Manual Pay As You Go: $0.80 per minute
Pro Subscription: $9 per month
Enterprise Subscription: Contact for pricing
Any audio or video file
Due to its flexible pricing plans, Scribie is an excellent choice for either individuals or businesses who need regular access to accurate transcription solutions.
As well, plenty of large corporations trust Scribie to perform transcription services. These companies include Airbnb, Amazon, Uber, Slack, Netflix, Stripe, and Google. You get a fast turnaround on manual transcriptions because almost 50,000 transcriptionists work for Scribie.
Audext offers both professional transcription services and automatic transcriptions using its text video and audio transcription software editor that combines with a media player. This is a great tool for individuals who need to transcribe audio for work or school. Audext also offers a mobile app for transcribing on the go.
Timestamps for each line of the transcription provide easy reference back to specific parts of the audio
Audext can automatically label each speaker in the transcript
You can transcribe audio from popular meeting platforms like Zoom and Webex directly in Audext.
Eliminates background noise
Allows for editing and reviewing "on the fly" as the transcription progresses
Works for over 60 languages
Will transcribe one hour of audio in less than 10 minutes
Provides data privacy
Large files cause the software to slow considerably
The software will sometimes freeze and need to reset
Subscription: $30 per month
Enterprise: Contact for pricing
All audio and video files
Audext will help multiple people with transcriptions. You can use the software or manual services if you're a student, podcaster, interviewer, journalist, or YouTuber.
Using Audext, you'll join already satisfied clients like the University of Utah, Temple University, Prescott College, Pepperdine University, and Boston College. Expect to receive manual transcriptions within one to three days.
If you're looking for a transcription software that excels at transcribing interviews and focus groups, Temi is the way to go. The software is easy to use and offers accurate transcripts in a variety of formats. You can also use Temi to transcribe audio from popular meeting platforms like Zoom.
Temi offers three transcript formats- verbatim, cleaned-up, and summary
Edit the transcripts directly in the Temi editor
The software provides timestamps for each line of the transcription
Download transcriptions to PDF, Word, VTT, SRT, and more
Speaker identification labels each person to easily identify them inside transcripts
The trial allows for a free 45-minute transcript
Receive completed transcriptions in only minutes
The editor adjusts playback speed and allows for skipping through transcripts
Only supports English
The software isn't always accurate
Base rate of $0.25 per minute
Audio and video files
Temi will work well for interviews, bloggers, podcasters, and company meetings. Be careful about sending files to the software where the first 10 minutes consist of greetings and general chit-chat. Otherwise, you’ll waste money paying for the per-minute charge. Overall, Temi is a nice option for anyone needing a less expensive transcription service.
Using SpeedScriber, you can transcribe audio files up to five times faster than with traditional typing methods. The software is best for those who need to transcribe a lot of audio quickly, such as journalists or researchers. The interface is user-friendly and you can easily find and review sections of the audio immediately upon the software completing its task.
Automatically create timestamps as you transcribe
Easily edit transcripts directly in the software.
Export to TXT, PDF, Avid DS, SRT, and other formats
Finish transcriptions in a matter of minutes
PCI DSS and GDPR compliant
Consistent customer support via email, chat, and knowledge base
Supports languages like French, Spanish, English, German, and Dutch
Only available for macOS devices
Can't log in from the web (download required)
15 free minutes after creating an account
Up to 120 minutes: $0.50 per minute
300 minutes: $0.47 per minute
600 minutes: $0.45 per minute
1500 minutes: $0.42 per minute
3000 minutes: $0.40 per minute
6000 minutes: $0.37 per minute
Apple Final Cut Pro X
Adobe Premiere Pro
Standalone video and audio files
SpeedScriber delivers fast, accurate, and user-friendly transcription that is perfect for anyone who needs to transcribe a lot of audio quickly. The software keeps your data secure. While the software is only available for macOS devices, it does support a variety of languages.
Sonix is an AI-powered platform that makes it easy to transcribe audio and video files in over 35 languages. With Sonix, you can transcribe meetings, lectures, interviews, and more. Plus, it integrates with popular productivity tools like Slack, Zoom, Google Drive, and Dropbox.
The automated translation feature provides a new transcript in seconds
Share, edit, play, organize and search transcripts from multiple devices
Add subtitles to videos with the in-app media player
Grant different user permissions across your team
Integrate with Zoom, Vimeo, Zapier, YouTube, and more
Offers top-notch security options and two-factor authentication
Makes it easy to search transcript files
Places files in a team folder for easy collaboration
Doesn't offer a mobile app
Standard: $10 per hour
Premium: $22/user/month + $5 per hour
Enterprise: Contact for pricing
Audio and video files
Sonix is an excellent transcription software for businesses of all sizes. It's easy to use and integrates with popular productivity tools. Plus, you can start your account and get 30 minutes of free use. If you're looking for transcription software for your business, Sonix is a good option.
Transcribe (by Wreally) gives you valuable speech-to-text software that helps to convert videos, interviews, audio notes, phone calls, speeches, lectures, and podcasts into TXT or DOC files. The company focuses on providing a secure, privacy-based platform and uses artificial intelligence technology to produce accurate transcriptions.
Dictation software converts speech to text quickly
“Magical” automatic transcription: Receive finished transcripts in minutes
Self-transcription with a built-in text expander slows down audio
Auto-looper helps with manual transcription processes
Foot pedal integration to control hands-free playback
Work offline without an Internet connection
Auto-saves transcriptions when using local computer storage
Securely deletes all files from the server upon removing media
Self Transcription: $20 per year
Automatic Transcription: $20 per year + $6 per hour
All video and audio files
Trusted by the World Bank, Time, Lyft, Adobe, Groupon, PayPal, Pepsi, and VISA, Transcribe gives you a transcription software solution that doesn’t break the bank. Use it for unlimited voice typing to transcribe your next podcast interview or Zoom team meeting.
Mac and Windows users can use InqScribe to transcribe video and audio files uploaded from a URL, flash drive, server, or hard drive. A newer Mac-only beta version will give you an improved foot pedal performance, a faster media engine, and superior spell check options.
Type transcripts while simultaneously playing videos
Insert timecodes anywhere inside transcripts
The pitch lock feature avoids “chipmunk” voices when speeding up audio files
Mouse-free media controls: Use your foot to control timeline scrubbing and playback speed
Export transcripts after adding text markers
Free 14-day trial license available
Export to DVD Studio Pro, Premiere, YouTube, HTML, and more
Supports multiple languages, such as English, German, and Japanese
Must download the software (no web-based option)
Lifetime License: $99
Five Licenses receive a 10% discount
10+ Licenses receive a 15% discount
Mac and Windows audio and video files
While the InqScribe interface appears dated, you can get plenty of mileage out of the lifetime license. The customer support team will help you through its user guide, knowledge base, and email ticketing system. Overall, InqScribe offers a nice solution for individuals and small businesses who want to avoid monthly transcription fees.
You can use Express Scribe to transcribe videos, lectures, and interviews. The software runs on both Windows and Mac machines. Express Scribe supports more than 40 audio and video files. Use the software to improve your productivity by quickly sharing new transcriptions with your team members.
Automatic file management that sends transcriptions and loads dictations
Foot pedal control for a hands-free experience
Variable speed playback
Hotkeys that let you use the software without a mouse
Supports audio and video playback together
The free version allows you to try it with WMA, MP3, and WAV files
Can automatically send files to clients or freelancers
Integrates with speech recognition software like Dragon
Only for download (no web version)
Customer service is on the slower side
Basic Express Scribe: $39.95 one-time purchase
Professional Express Scribe: $49.99 one-time purchase
Supports over 40 audio and video formats
You will find that using Express Scribe works well for small teams or individuals that don’t need to transcribe multiple files each month. It also helps specific industries like the legal and medical fields transcribe doctors’ files. Try the free version first to make sure its system will help your needs.
Try oTranscribe if you’re looking for a free transcription solution. Brands like Wannabe Hacks, Lifehacker, The Guardian, Fast Company, and The Next Web have featured oTranscribe over the years. It’s a web-based platform where you upload audio or video without logging into the software.
Auto-save each file upload
Pause, fast-forward, and rewind files from a simple dashboard
Integrated video player
Export via text, Markdown, and Google Docs
Provides a no-cost transcription solution
Runs on any computer laptop or desktop
No available customer support
All audio and video files
oTranscribe provides a limited transcription experience. It’s the one solution on our list that offers the least amount of bells and whistles. In one web-based interface, you will upload your file and see the transcript appear. It’s a good option for anyone on a very limited budget who needs to transcribe files every once in a while.
Consider the following information if you have any questions about how to select the best transcription software for your needs.
No matter how good a transcription software is, it won't do you much good if it's too difficult to figure out how to use. Anyone should be able to use your selected transcription software, regardless of their level of technical expertise.
Make sure your transcription software aligns with a wide range of devices and operating systems. This way, you can use the software regardless of what type of device you're using.
Transcription software should provide accurate transcriptions. Especially if you're using the software for business purposes, look for options with accuracy rates of 85% or better.
Select transcription software that can handle the audio and video formats you use the most.
Look for transcription software that you can comfortably afford. Think about how often you'll use the software and whether its fee structure aligns well with your budget.
The best transcription software can help your business by making it easier to transcribe audio and video files. The right software will also make it easy for you to work with remote team members. By choosing the correct option for your needs, you can make your job easier and improve communication within your team.
As you conduct your research and make a decision, consider that the top selections on the market include Rev, Airgram, Trint, and Otter.
Ranee is the Head of Growth of Airgram and has rich experience in the SaaS field. She developed a passion for writing as a young girl and believed the written word could unlock doors as well as the imagination.