Top 7 Otter.ai Alternatives in 2022

With the pandemic accelerating the adoption and popularity of remote and hybrid work, teams and their clients are becoming more far-flung across the world. The effect of this is that more people with different schedules and time zones are working together and relying on virtual meetings and asynchronous collaboration to stay connected and aligned.

However, teams need more than just their calendars and web conferencing applications to achieve these. 

This is what makes management and transcription software so important.

These software are making virtual meetings more convenient and productive by helping teams schedule, live transcribe, and record meetings. Some even include an AI note-taker and options for collaboration.

In this article, we will look at one of the best-known meeting management software - Otter.ai-, its top alternatives, and how to select the right software.

Otter.ai

Otter.ai is well-known and has decent live-recording, transcription, and note-taking features for meetings. These allow teams and individuals to document and share key points from meetings with other stakeholders.

Otter also integrates with calendars, web conferencing platforms, and file hosting platforms like Dropbox, which increases its functionality and makes working more efficient.

But Otter.ai fails in a number of ways that some of its alternatives excel in.

For example, Otter.ai does not have a multilingual transcription so its transcriptions are only in the English language. It also sometimes fails to tell speakers in a meeting apart or transcribes words and sentences inaccurately.

So, to help you make better choices on your meeting management software, we will look at seven Otter.ai alternatives you can choose from. But first, let’s talk about how we made our selection.

Criteria for Choosing a Great Meeting Management Tool

To select the top Otter.ai alternatives, we reflected on the question: “What makes a great meeting management tool?”

We decided that great meeting management tools must be able to help individuals and teams achieve productive meetings by: 

  • Simplifying planning and executing meetings
  • Syncing communication
  • Working collaboratively
  • Documenting highlights and outcomes
  • Clearly defining and staying committed to their action items

It was also important that the tools selected share similarities with Otter.ai and are top performers in their class in terms of efficiency, interface, and the quality of their offerings.

Following our reflections and tests, we shortlisted the seven apps that we will look at in detail next.

Otter.ai Alternatives

The following are Otter.ai’s top alternatives:

  • Airgram
  • tl;dv
  • Hugo.Team
  • Fireflies
  • Descript
  • Happy Scribe
  • Grain.co

1. Airgram

Airgram is an AI meeting assistant for video conferencing platforms like Zoom, Google Meet, and Microsoft Teams. It is designed specifically to make every part of planning, running, and following up on a meeting easier, more productive, and more collaborative.

Using Airgram, you can schedule a meeting with a Zoom link from your Google Calendar, outline your agenda with timers, and share it with other participants before the meeting. This way, you can map out and stick to your goals for the meeting.

You can also launch your meetings from Airgram yourself or leave it to the Airgram Bot to help you automatically join on schedule. 

The Bot can live-transcribe and record meetings while analyzing statements in the transcripts to note potential action items.

Airgram’s clips enable you to extract key information out of a lengthy transcript effectively. You can capture and share those highlights via link.

In addition to these, Airgram has app integration functions that make sharing meeting notes, transcriptions, and clips from the meetings on Slack, Notion, Slack, Microsoft Word, and Google Docs quick and easy. This keeps both team members and external stakeholders aligned and on track.

Other Features

  • Calendar synchronization 
  • One-click live transcribe on Zoom, Google Meet, and Microsoft Teams in eight different languages
  • Video recording with time-stamped notes
  • Speaker detection and identification
  • Built-in meeting agenda templates
  • An intelligent bot that detects and extracts potential action items

Pricing

All Airgram’s functions are currently available for free but their subscription plans will be released soon. You can learn all about it here

Pros 

  • Unlike most meeting management apps, Airgram manages end-to-end meeting requirements from the planning to the follow-up phase. This makes it one of the most reliable apps for all meeting management needs
  • Makes asynchronous collaboration possible with recording, time-stamped transcriptions, and note-taking functions.
  • The clip creation and extraction feature makes it easy to cut, focus on, and share key parts of the meeting
  • Airgram has both collaborative and private note-taking options so that you can work on your meeting notes with others and/or by yourself
  • It has an intuitive interface that makes navigation easy for users
  • It has built-in agenda templates that users can adopt to structure their meetings, define their focus, and stay on course
  • All services are available to users for free

Cons

  • It’s not available on mobile devices.
  • The auto-join functions are unavailable on Google Meet and Microsoft Teams.

Airgram Otter.ai
Basic purpose and functions End-to-end meeting management and productivity Meeting documentation
Integrations Integrates with major web conferencing apps, Slack, Notion, Microsoft Word, Google Calendar, and Google Docs Integrates with only web conferencing apps, Dropbox, and Google Calendar
Transcription language options Available in 8 languages, making it usable by non-English speakers and suitable for diverse teams. Only available in English
Pricing All features are currently free Basic plan is free but users have to pay more to access advanced features
System compatibility Windows, Mac, and Cloud iOS, Android, and Web

Verdict

  • Airgram’s most suitable user scenarios include team, sales, and client meetings. But Otter.ai’s iOs, Android, and web compatibility and plans immediately suggest that it was built with individuals and teams of different sizes in mind. 

Individuals can also use Airgram because it is currently free and nimble enough to serve individuals and teams of various sizes.

  • Both Airgram and Otter are suitable for both remote and hybrid teams. But Airgram caters to more diverse teams and users because of its multilingual function.
  • Airgram is better suited to individuals and teams looking for tools that manage every part of their meeting, including the planning, execution, and follow up stages, while Otter.ai is primarily for meeting documentation.

2. tl;dv

tl;dv functions majorly as a meeting documentation tool for Google Meet and Zoom.

Its goal is simple – reducing the number of meetings you attend and the number of team members required to participate in meetings. The tl;dv bot achieves this by recording and live transcribing meetings while allowing participants to highlight critical moments that would be later shared with the rest of the team.

Other Features

  • Live Google Meet transcriptions in over 20 languages.
  • Video clip creation and sharing options
  • Zoom and Google Meet live recording
  • Time-stamped highlights

Plans & Pricing

  • Starter Plan – Free
  • Pro - $25 per month or $20 per month/annually
  • Business - $56 per month or $45 per month/annually
  • Enterprise – Customized pricing for 20+ creators, billed annually

Pros

  • App integration with Slack and Notion to share meeting documents and outcomes and keep team members in the loop
  • Simple and tidy interface that makes it easy to use
  • Meeting highlights are time-stamped by default to make reviewing meetings and catching up easier
  • Multilingual function

Cons

  • Does not have a dedicated note-taking function.
  • More expensive than most meeting management software.
  • The free version only allows access to recordings for seven days.

tl;dv Otter.ai
Basic purpose and functions Meeting documentation Meeting documentation
Integrations Integrates with major web conferencing apps, Slack, and Notion. Integrates with only web conferencing apps, Dropbox, and Google Calendar
Transcription language options Available in more than 20 languages Only available in English
Pricing The free plan is only available for seven days and paid plans are more expensive than average products with similar functions Basic plan is free but users have to pay more to access advanced features
System compatibility Android, iOS, and Windows iOS, Android, and Web

Verdict

  • Unlike Otter.ai, tl;dv's multilingual option makes it best suited to diverse remote and hybrid teams looking to reduce the number of meetings they have and the number of participants at meetings.
  • While Otter.ai is suited to both individuals and teams of different sizes, most of tl;dv’s plans and prices appear to be better suited to small teams that can afford the relatively high subscription cost.
  • Even though tl;dv is compatible with Android and iOs, individuals who attend a lot of meetings might have to pay as much as $56 to access unlimited recordings. This can make it less attractive to them, unless they are sure about their ROI.

tl;dv is easier for beginners at using meeting management tools to navigate than Otter.ai.

3. Hugo.team

Hugo Team makes meetings more productive by clearly defining the goals of the meeting before going into it and ensuring that the meeting outcomes are represented in clear, detailed, and actionable form.

With Hugo Team, you can set up meetings, create agendas, send meeting invites and take notes during meetings. The app also allows you to share follow-up tasks and insights with the team after the meeting. All these tasks can be carried out collaboratively with other members of the team.

In addition to its built-in functions, Hugo Team has an impressive app integration range that allows you to connect it with your CRM, work, and productivity apps to get more out of it. Some examples of this are auto-posting notes on Slack, adding Loom videos to agendas and meeting notes, and syncing meeting notes with CRM records that match the meeting.

Other Features

  • Over 80 meeting agenda templates for structuring different kinds of meetings
  • Calendar synchronization
  • Organized and collaborative note-taking
  • File-sharing
  • Audio-recording calls

Plans & Pricing

  • Basic plan - Free
  • Pro - $8 per month or $6 per month/annually
  • Business – Customized pricing

Pros

  • Efficient customer support and an abundance of helpful resources to guide users
  • Allows for asynchronous collaboration
  • Helps to clearly define meeting goals and stay on course

Cons

  • Requires third-party integration to enjoy features that are built into other meeting management apps and this causes users to incur additional cost.
  • Could be a little difficult for new users to navigate.

Hugo.team Otter.ai
Basic purpose and functions Meeting planning and documentation with calendar, agenda, tasks, and meeting notes Meeting documentation with live transcriptions, note-taking, and meeting recording
Live transcription Not available Available
Live recording Only available when Hugo is used with Loom In-built
Pricing Has a basic plan that accommodates up to 10 users and Pro plan is cheaper than Otter.ai’s Basic plan is free and it has more paid plan options than Hugo
System compatibility Web Compatible with iOS, Android, and Web

Verdict

  • Hugo Team is best used for organizing and documenting meetings for remote and hybrid teams of different sizes, while Otter.ai is more suited to supporting the meeting documentation needs of individuals and teams of different sizes.

Hugo Team is suited to teams that have a level of technical expertise on how to navigate complex interfaces and get the best out of tech products. But Otter.ai is relatively more beginner-friendly.

4. Fireflies.ai

Fireflies is a meeting assistant that allows you to audio-record and transcribe meetings on web conferencing platforms. 

The goal of Fireflies is to make meetings easier to follow and review by reducing the need for note-taking and making scanning through recordings and transcriptions faster.

Fireflies records and live-transcribes meetings and processes them for a few minutes. Once the processing is complete, Fireflies will give you a summary of the meeting, the recording, and the transcript which you and other team members can flag and add time-stamped notes to. 

The recording can be shared immediately after the conclusion of the meeting to team members, meeting participants or other stakeholders by simply adding their email.

Other Features

  • Smart search and topic trackers
  • Uses Zapier and APIs to connect with other apps.
  • Speaker identification

Plans & Pricing

  • Free – No cost
  • Pro - $18 monthly per user or $10 monthly/annually
  • Business - $29 monthly per user or $19 monthly/annually
  • Enterprise - Customized pricing

Pros

  • Works with all web-conferencing platforms so you don’t have to use multiple apps to manage your meetings
  • Unlimited app integrations under the Business and Enterprise plans
  • Broad third-party integration options that improve its functionality and make workflow easier

Cons

  • No live video recording is available
  • No multilingual transcription. Transcriptions are available only in English

Fireflies.ai Otter.ai
Basic purpose and functions Meeting documentation and review Meeting documentation
Integrations Unlimited app integrations under its Business and Enterprise plans with third-party CRM, productivity, communication, and work apps Limited app integrations
Transcribe imported files Has a built-in imported audio-transcription option and can transcribe video files using Zapier In-built video and audio transcription
Pricing Its free plan gives users access to basic functions for an unlimited period. Its Pro plan is more expensive than Otter.ai but its Business plan is cheaper Basic plan is also also free with access to some key functions
System compatibility Web iOS, Android, and Web

Verdict

  • Fireflies’ best use case is documenting and reviewing  meetings for individuals and teams, regardless of their audience size. These meetings could include sales, education, and even podcasting. 

Otter.ai alsom on the other hand, serves teams and individuals with similar needs but is majorly concerned with documenting meetings

Fireflies is more flexible than Otter.ai because it allows users to customize their experience by using Zapier to increase the app’s integrations and functionality. So, teams with more technical expertise will get more out of Fireflies.

5. Descript

Descript is a little different from all the other apps that we have looked at so far. This is because even though some of its features could be useful in managing meetings and making them productive, that is not its main purpose.

Descript is majorly an audio and video editor with screen recording and transcription functions. It allows you to record or upload videos and audios for immediate transcription. You can then edit the video and audio files by simply making changes to the transcript generated.

However, as far as meetings go, Descript can help you record and transcribe sessions on web conferencing platforms.

Other Features

  • Video and audio editing
  • Live video recording and transcription
  • Multi-user collaboration

Plans & Pricing

  • Free - No charge
  • Creator - $15 monthly per user or $12 monthly/annually
  • Pro - $30 monthly per user or $34 monthly/annually
  • Enterprise - Customized pricing

Pros

  • Fast and often accurate transcriptions
  • Editing functions are user-friendly
  • Its speaker detection is more advanced than other transcription software, including Otter.ai

Cons

  • Not originally intended to manage meetings so meeting management offerings are limited
  • Only three hours of transcription in its basic plan which is less than what many other meeting management apps with free plans, including Otter.ai, offer.

Descript Otter.ai
Basic purpose and functions Video and audio transcription and editing Meeting documentation
Integrations App integrations can be done using Zapier and API Limited to web conferencing apps, Dropbox, and Google Calendar
Transcribe imported files Available Available
Pricing Its Creator plan is more expensive than Otter.ai’s Pro plan. But its Pro plan is the same as Otter.ai’s Business plan when billed annually Its basic plan offers more options than Descript’s
System compatibility Mac and Windows Compatible with iOS, Android, and Web

Verdict

  • Descript’s best use case is video and audio editing and transcription for creatives and teams. But its use cases also include sales, education, user research, and customer support for teams. Otter.ai also serves teams and content creators with similar needs but has documenting meetings as its focus.
  • Descript is the stronger product for quick audio and video editing, especially if they will be used on social media.
  • Descript is more flexible than Otter.ai because it allows users to customize their experience by using Zapier and API to increase the app’s integrations and functionality. So, teams with more technical expertise will get more out of it.

Descript is best for teams and individuals that do not require lengthy transcriptions because its transcription only runs up to 30 hours a month while Otter.ai transcriptions are unlimited.

6. Happy Scribe

Happy Scribe is an audio transcription and subtitle service that allows you to convert speeches to texts and add subtitles to video documents in over 120 languages, dialects, and accents.

Unlike Otter.ai, Happy Scribe is not a meeting management tool. But you can use Happy Scribe to transcribe or subtitle recorded meetings.

With Happy Scribe, you can choose between machine-generated or manual transcription. The machine-generated option is estimated to have up to 85% accuracy while the manual option, which is completely human-made, is estimated to have a 99% accuracy.

The app also has an audio joiner function that helps you merge all kinds of audio files.

Other Features

  • Advanced voice recognition
  • Subtitle and transcription available in over 60 languages
  • Audio-file joiner

Plans & Pricing

  • Automatic transcriptions and subtitles - €0.20/minute
  • Human-made transcriptions and subtitles - €2.00/minute
  • Human translation (for subtitles) - €20.85/minute
  • Enterprise - Custom pricing

Pros 

  • Manual transcription and subtitling option that increases text accuracy
  • Easy to use
  • Efficient customer support

Cons

  • The manual transcription is more expensive than other transcription apps 
  • There are no subscription plans - tasks are paid per minute and only run up to 30 hours per month
  • Average turnover time for transcriptions and subtitles could take a while is longer than most apps providing similar service

Happy Scribe Otter.ai
Basic purpose and functions Audio-transcription and subtitles Meeting documentation
Integrations Supports app integration using Zapier and API Only supports native integration
Live transcription Not available Available
Languages Over 60 languages English only
Transcribe imported files Available Available
Pricing More expensive and prices are based on time and the service Prices are based on subscription plans
System compatibility Mac and Windows iOS, Android, and Web

Verdict

  • Happy Scribe’s best use case is transcription and subtitles for individuals with limited transcription needs. So, students, lecturers, content creators, journalists, and other individuals will get more out of it.

However, teams can opt for the Business Plan that has a higher transcription time so that teams can record and transcribe all kinds of meetings.

Otter.ai, on the other hand, serves teams and individuals by default but has documenting meetings as its main use.

  • Happy Scribe’s transcriptions are on average more accurate than Otter.ai’s. But Otter.ai has a faster turnaround time.  

So, people whose tasks depend on accuracy, like journalists, and are likely to prefer paying on a per-project basis might find Happy Scribe more suitable while those who require faster output might find Otter.ai more useful.

  • Happy Scribe's multilingual function makes it a better fit for diverse teams than Otter.ai.

7. Grain.co

Grain is a meeting management tool that helps teams plan, execute, and follow up on Zoom meetings.

With Grain’s calendar integration, you can schedule your meeting and invite other participants. You can also set your meeting to auto-record on Grain by connecting your Calendar to the app and selecting the types of meetings you would like to record.

Grain’s live transcription is available in nine languages. You and your team can work collaboratively on the transcript, edit and download it in the format of your choice.

You can also create short clips of meeting highlights by selecting the part of the video you want to capture or a part of the transcript with its text-based video editing feature. This helps you isolate and attach your thoughts to specific parts of the meeting easily. 

The highlights captured can be, in turn, combined to create a meeting summary.

Other Features

  • Live transcriptions
  • Video library 
  • Time-stamped meeting highlights
  • Auto-recording

Plans & Pricing

  • Free – No charge
  • Business - $24 per month or $19 per month/annually
  • Enterprise – Customized pricing

Pros

  • Real-time highlights so that you can immediately note key information
  • Workflow and calendar integrations 
  • Create meeting summaries

Cons

  • It is only available on Zoom

Grain.co Otter.ai
Basic purpose and functions Managing every part of Zoom meetings, making them more productive Meeting documentation
Integrations Supports both native integration and app integration using Zapier and API Only supports native integration
Web conferencing platform Zoom Zoom, Google Meet, and Microsoft Teams
Languages 9 languages English only
Media Library Internally managed Requires integration with Dropbox
Pricing Has a free plan with limited features and its Business plan is cheaper than Otter.ai’s Has more subscription plan options
System compatibility Web, Mac, and Windows iOS, Android, and Web

Verdict

  • Grain.co most suitable user scenarios include distributed teams, sales, and product and user research meetings. But individuals can also use Grain.co for their personal workspace.

Otter.ai, on the other hand, is suitable for individuals and teams, regardless of whether or not their meetings are work-related.

  • Both Grain.co and Otter are suitable for both remote and hybrid teams. But Grain.co caters to more diverse teams and users because of its multilingual function.
  • Grain.co is a better fit for individuals and teams looking for tools to manage every part of their meeting, while Otter.ai which is primarily for meeting documentation.
  • Grain.co is more flexible than Otter.ai because it allows users to customize their experience by using Zapier and API to increase the app’s integrations and functionality. So, teams with more technical expertise will get more out of it.

How to Select the Right Meeting Management App

All these apps we have looked at have really cool features that distinguish them from Otter.ai and similar apps. But the decision on which is a good fit for you and your team is up to you.

However, we have a few pointers on what things you should consider before making your decision. On your team end, you should consider your team size and constitution, technical expertise, goals, and budget. On the app side, look closely at the interface, features, pricing, language options, customer support, and integrations.

Putting all these into consideration will help you choose what works best for your team – instead of simply settling for what is popular.