8 Best Meeting Notes Software in 2022 (+ How to Automatically Take Notes)

“The shortest pencil is longer than the longest memory” 

Most people have heard this quote by Mark Batterson or a version of it at least once. Till this day, many people still use it to iterate how note-taking and documentation are more reliable than committing conversations and events to memory.

But note-taking culture has evolved. Recent years have seen the rise of some of the best meeting minute apps that are designed to help remote and hybrid teams take notes for their online meetings.

In this article, we will help you understand all you need to know about virtual meeting notes and note-taking software by answering the following questions:

  • What is the purpose of virtual meeting notes?
  • What features should a good meeting notes software offer?
  • What are the best meeting notes software?
  • How can you automatically take notes during meetings?

Let’s jump right in!

Purpose of Virtual Meeting Notes

Meeting notes software are a response to two major developments: First is the “new normal” of remote and hybrid work which has increased the reliance on virtual meetings. And second, is the need to optimize note-taking for efficiency and better quality

Virtual note-taking achieves these in the following ways:

  • Improving focus during meetings
  • Promoting asynchronous work and collaboration
  • Easily distilling action items and next steps
  • Keeping detailed, accurate, and transparent records
  • Saving time
  • Introducing better structure to meeting conversations
  • Easy editing and feedback
  • Organizing notes
  • Searching and accessing notes faster

Overall, virtual meeting notes are perfect for teams looking for an effective and convenient way to keep accurate records of meetings and improve communication within and across teams.

Features of a Good Meeting Notes Software

A good meeting notes software should have features that make your note-taking efficient and easy. They should also allow you to collaborate with other stakeholders. 

Good meeting notes software should have the following features:

  • Inviting and tagging collaborators 
  • Comments and notes
  • Transcription of the original conversations
  • Easy sharing
  • Audio recording or memo
  • Customizable note-taking templates
  • Word and document search

It is important to note that not all good meeting apps combine all these features but they must have most of them and be a fit for the purpose you acquired them for at the minimum.

Best Meeting Notes Software 

The following are the best meeting notes software:

  • Notion
  • Evernote
  • Airgram
  • Beenote
  • nTask
  • Fellow.app
  • Tactiq
  • MeetingBooster

Notion

Best multi-use platform

Notion is a well-known workspace for teams to centralize their note-taking and project management. Teams can use Notion to document, track, and manage their tasks and notes.

Its primary purpose notwithstanding, Notion can also be used to manage and document meetings because it can be integrated with virtual meeting platforms like Zoom. This makes collaborating within teams easier as every member can access meeting schedules and join meetings directly from Notion. 

Notion also helps with organizing and visualizing meeting notes. You can sort your meetings into categories and tag them so you find them quicker, track meetings and attendees, and use any of Notion’s notes templates to structure your meeting discussions or notes.

Notion’s multi-functionality can also be seen in how useful and applicable it is across all departments of an organization because of its complex databases. These databases, which are a collection of pages, help different teams and departments within an organization store roadmaps, documents, and meeting notes.

Even though Notion does not have all the features of meeting notes apps like recording and transcription, it is undeniably a great tool for managing and organizing large volumes of meeting notes while highlighting the most important decisions. 

Pricing

Free to custom pricing is available.

Evernote

Best all-purpose note-taking app

Evernote is primarily a note-taking app known for its powerful sync across different devices. The sync feature allows users to enjoy a seamless flow of activities and work across different devices.

Evernote is built to serve a variety of note-taking needs, including work, personal, and school-related. Each category spotlights a set of functions that helps ensure that your experience of the app is tailored to your needs.

For example, if you are using Evernote for work, your tailored features would be project planning, and to-do lists. If you are using it for school, on the other hand, you would find class note templates, time management, and research more suitable for you. 

Evernote also has customizable meeting note templates that include action items, due dates, task assignments, and status. And meeting notes can be shared with team members for alignment and collaboration.

Pricing

Free to $14.99/month.

Airgram

Best for automatic note-taking and collaboration

Airgram is a meeting productivity software that helps individuals and teams achieve high-quality meetings by organizing and managing their workflow from plan to action.

You can use any of Airgram's meeting templates to make planning meetings and taking notes easier. You can then outline your meeting structure with timers for each line item to ensure that you stick to the time allotted and focus on having the important conversations. 

Unlike most note-taking and project management apps that double as meeting notes software, Airgram is designed to help you collaborate with members of your team and automatically generate meeting notes so that you do not miss out on key information. 

Airgram also helps you highlight the core of your meeting notes including:

  • What was discussed
  • What was decided and
  • Who is responsible

Another standout feature of Airgram is clips. Highlighting clips allow you to select important parts of your transcript, capture them, and share them with anyone, which saves a considerable amount of time reviewing long meetings. The person who receives the clips can stick to reviewing the parts of the meeting note that are relevant to them.

The combination of Airgram’s features produces detailed, accurate, and actionable notes. 

Pricing

Free to custom pricing is available.

Beenote

Best for planning meeting notes

Beenote is an app created for teams and business leaders to plan and manage meetings.

Its planning phase has a set of prompts and templates to help you determine details on structure, content, and goals for your meeting and notes. 

You can add links, files including images and documents, meeting roles, decisions, and tasks to your meeting agenda ahead of your meetings. This helps you create a detailed agenda with all the details that participants need to prepare adequately for meetings.

Beenote also helps you plan your note-taking by segmenting your talk points into topics. This clear definition of what the focus of discussion is for each item on the agenda makes both deliberations and note-taking more purpose-driven and productive. 

Beenote’s integration with Microsoft Office 365 or Google Calendar allows you to also import meetings from your Calendar app into your Beenote meeting schedule.

A drawback we could identify while testing Beenote is its interface. It is not very visually pleasing and might sometimes appear messy. The app isn't as intuitive as the other products we reviewed and the built-in tutorials only contributed to making the initial experience. 

Pricing

$104 per user/year to custom pricing

nTask

Best user interface

nTask is a project management software that also offers some basic meeting management features.

Its neat and easy-to-navigate dashboard that segments its functions contributes to an overall great experience

Like most meeting management apps, nTask integrates well with virtual meeting apps like Zoom and Microsoft Teams, and it allows you to start meetings and calls from within the app. You can also integrate nTask with your Calendar app to schedule meetings and set up your agenda ahead of meetings. The meetings planned could be independent of or related to ongoing tasks.

The meeting notes are made up of the meeting agenda, discussion notes, follow-up actions, and key decisions.

Once the notes are completed, you can choose to submit them for review by all meeting participants or publish your notes directly on nTask.

Pricing

Free trial to custom pricing available.

Fellow.app

Best for meeting agenda templates

Fellow is an all-purpose meeting management app that allows you to record meeting notes, build meeting agendas, share and receive feedback, and assign action items.

Fellow distinguishes itself with its diverse meeting template options. You can select and adopt any of its meeting notes and agenda templates and save the time you would have spent creating your own.

Fellow’s feedback and collaboration features are also impressive. Invited team members can collaborate with you on agenda and notes, and add comments and quick reactions.

It has a broad range of integrations from work tools to virtual conferencing apps for an automated workflow.

Pricing

Free to custom pricing available.

Tactiq

Best for sales teams

Like Airgram, Tactiq has live-transcription functions and serves primarily as a live captions recorder for Google Meet and Zoom.

The app allows you to edit and highlight your transcript during and after meetings. 

The Tactiq dashboard provides a single interface for managing all your meetings and notes. You can invite team members and manage integrations. 

You can also create custom tags and highlights to make it easier for the app to identify and auto-highlight keywords that are associated with action items, decisions, questions, and callouts. 

For example, words like “assign”, “please assist”, “kindly send”, “I want you to” suggest action items. You can add them to your Action Items tag so that the app can highlight them in your meeting notes when someone says them in a meeting. 

A crucial Tactiq function worthy of note is its integration. It integrates with project management, meeting, and storage apps such as Google Drive and Dropbox. It also has one-click integrations with CRM software like Salesforce, Hubspot, and Pipedrive, which makes it a great fit for sales teams.

Pricing

Free to $180/year.

MeetingBooster

Best for organizing meeting notes

MeetingBooster’s strongest point for a meeting management software is its note organizing features that allow teams to easily order, categorize, store, and recall their notes.

For example, MeetingBooster has the Project Label feature that allows you to group similar tasks into a label so that you can access them in previous and subsequent related meetings. 

MeetingBooster has a dedicated Meeting Agenda module that requires you to plan your talking points and topics before your meeting. This feature is intended to help you stay on the main issues for discussion and to stick to time.  

It also has a pre-meeting task feature that gives meeting participants a sense of what to expect and prepare for before attending a meeting. 

A major drawback of this app is its signup process. The process was the most inconvenient of the apps tested and required too much information - most of which are irrelevant. 

Pricing

MeetingBooster only offers custom pricing. 

How to Automatically Take Notes in Meetings

Even when using virtual meeting software, manual note-taking could still be hectic. It requires you to listen attentively to a speaker, and write the conversation down. And because there isn’t usually a break between speakers, you might miss a few points or document them inaccurately.

Automatic note-taking is an ideal way to avoid the rigor of manual note-taking and make sure that you do not miss anything a speaker says.

Automatic note-taking involves live transcription of meetings by converting speech into text in real-time. All that is required from you is editing the notes and highlighting important points. 

Using meeting transcription apps is the most reliable way to automatically take notes. We especially recommend live-transcription software like Airgram for reasons such as:

  1. Designed specifically to help you take detailed meeting notes
  2. Store and easily access your meeting notes
  3. Inbuilt audio or video meeting live-recording feature 
  4. Notes easily shared with meeting participants and team members
  5. They usually provide users with a common space to collaborate with their team members.

The apps can be connected to your virtual meeting software activated at the start of the meeting or with a preset trigger for the note-taking to begin.

With Airgram, for example, you can automatically take meetings on the app by activating the Chrome extension and admitting the Airgram AI Assistant or auto-joining your Zoom meetings with the Airgram AI Assistant.

You can learn more about automatic note-taking on Airgram by checking out the following articles: