ai notetakers

The 6 Best AI Notetakers for Automated Meeting Notes [2023]

Rivi Richards authorRivi Richards
Jun 30, 20239 mins
What is an AI Notetaker?

In the modern workforce, meetings, webinars, and lectures are part and parcel of the professional world. As a result, we rely on note-taking more than ever to supplement our memory and keep track of critical information.

Unfortunately, it's not an easy feat. Trying to take complete and accurate meeting notes while maintaining attentive listening can feel like a high-wire act. 

This is where AI (Artificial Intelligence) notetakers step in. These tools listen, interpret, and jot down the essence of your meetings so you can focus on what truly matters - the content.

So, in this article, I’ll give an in-depth review of six leading AI meeting notetakers for 2023.

Feel free to voice your opinion if your preferred tool isn't on our list. But remember, this isn't a popularity contest; it's an honest, thorough examination to identify the best of the best. By the end of this piece, you might stumble upon your new AI-assisted ally for managing your meeting notes.

What is an AI Notetaker?

An AI notetaker is an artificial intelligence-powered tool designed to assist individuals in taking notes during meetings, lectures, and other events.

It uses natural language processing to listen in on your meeting; then processes the speech and converts spoken language into text, generating a conversation record. 

This tool is beneficial for professionals who juggle multiple meetings, students attending online lectures, or even conference attendees who need a reliable transcription of discussions. In fact, anyone needing a dependable record of detailed discussions can benefit from an AI note-taker.

But the benefits of using an AI note-taking app continue beyond mere transcription. Some of these AI wizards can analyze the content of the meeting, offer summaries, and even provide insights based on the discussion. All these without needing you to lift a pen or hammer away at your keyboard during meetings.

Not only does this save you time and effort, but it also ensures you get all the vital information. You can participate actively in the meeting, knowing your automatic note-taker has your back.

What Makes a Good AI Meeting Notetaker?

I've spent countless hours testing various applications, all with a simple aim - to help you find an AI notetaker that fits your specific needs like a glove. I scoured numerous options to handpick the crème de la crème for you.

When examining these various solutions, I had several key considerations in mind:

  1. Ease of use: An excellent AI meeting notetaker should be user-friendly. The learning curve should be minimal, allowing you to spend less time figuring out how the app works and more time benefiting from its features.

  2. Real-time transcription: An exceptional AI notetaker should provide high-quality automated meeting notes in real-time. This ensures that as a discussion happens, you can review and highlight important moments on the fly.

  3. Performance: It's one thing to promise incredible features; it's another to deliver. The best AI note taker performs consistently, accurately capturing and transcribing speech.

  4. Integration capabilities: The more an AI notetaker can integrate with other tools you use—like team chat apps, calendar, and CRM—the better. This streamlines your workflow, making you more efficient.

  5. Privacy and security: Your notes can contain sensitive information. As such, it's paramount that your automatic note-taker maintains stringent privacy and security measures.

Best 6 AI Meeting Notetakers

Now, equipped with this understanding, let's explore the six best AI notetakers in the market:

  • Airgram- Automated note-taking in online and in-person meetings with GPT-4 summary

  • Fireflies.AI- AI notetaker across various platforms

  • Transcription for live meetings and uploaded recordings

  • Tl;dv- Record and transcribe Google Meet and Zoom meetings

  • Fathom- Automated note-taking in Zoom meetings

  • Avoma- A specialized notetaker for sales and customer success teams


Available on Web and Chrome Extension

Our top selection, Airgram, is a complete solution for managing your meeting processes from scheduling and AI note-taking to post-meeting summary

This web app is compatible with Zoom, Google Meet (with a Chrome Extension to transcribe directly from your browser), Microsoft Teams, and in-person meetings. 

Specifically designed to cater to the needs of hybrid and remote teams that regularly conduct meetings, Airgram makes note-taking and collaboration much easier.

Key features:

  1. Real-time transcription: Provides immediate and detailed meeting transcriptions so that you can stay engaged in the conversation. Currently, this tool supports multiple languages, including English, Spanish, and French.

  2. Auto join: Set up the Airgram assistant to attend meetings at the scheduled start time and take automated notes, ensuring you don’t miss any information even not present.

  3. Speaker identification: Recognizes individual speakers and timestamps their contributions, enhancing clarity and context in meeting minutes.

  4. Review and share: Review the complete meeting notes instantly when your meeting ends. You can also share part or all of the transcript with others for easy collaboration.

  5. Integration: Airgram integrates well with Zapier, HubSpot, Notion, Slack, and more, allowing you to manage meeting notes easily.

  6. AI meeting summary: Generates concise AI-powered meeting summaries, saving you much time in meeting follow-up.


  • Airgram is currently unavailable on mobile devices.


Airgram's pricing model starts as free for basic features, which is suitable for persons who have meetings occasionally. 

For enhanced functionality, including unlimited transcriptions, and multiple users, there's a Plus plan available at $18/ user/ month.


Available on Web and Chrome Extension transcription

FireFlies.AI is another notable player in the AI note-taking arena, focusing on recording and transcribing meetings. The tool automatically captures notes across various platforms, including Zoom, Google Meet, Teams, Webex, and more, eliminating the manual effort associated with note-taking. 

Using it is relatively simple; just invite the FireFlies.AI notetaker to your meetings via your calendar. 

One thing that makes FireFlies.AI stand out is its ability to integrate seamlessly with your CRM and team collaboration tools. This allows easy logging of meeting notes, transcripts, and related data in platforms like Salesforce, Hubspot, Pipedrive, and Zapier. 


  • As far as I test, the customer onboarding is frustrating, I need to figure it out myself.

  • The transcription quality is not satisfying.

Pricing: has a free tier and offers paid plans starting at $18 per seat/month (billed monthly), with customized options for larger enterprises. However, pricing can quickly add up, especially for larger teams, which might not be sustainable in the long run.

Check Airgram vs. Fireflies

For Web, iOS, Android software

A well-established player in the AI note-taking field, offers several features designed to enhance your meeting minutes. It can record audio, transcribe conversations, and generate summaries, enabling you to create detailed minutes with less effort.

Otter AI employs speaker diarization to identify and separate audio segments based on each speaker's voice, making it easy to attribute meeting notes to the correct person. 

It also comes with collaboration features that allow you to interact with your team by leaving comments, highlighting important information, and assigning tasks within the live transcript. Such collaborative features can significantly boost teamwork and synchronization, particularly in virtual meetings.


  • Limited integrations compared to other options.

  • Otter currently only supports English (U.S. and U.K.)

Pricing: provides a tiered pricing structure to accommodate different user needs.

  • Basic tier: Free and caters to individual users just starting.

  • Pro tier: $8.33 per user/month with 1,200 transcription minutes.

  • Business tier: $20 per user/month with 6,000 transcription minutes; best for teams requiring collaboration and sharing capabilities.

  • Enterprise: customized pricing.

Read more about


Available on Desktop


Fathom, a newer entrant to the AI meeting tools market, is designed originally to simplify note-taking for Zoom meetings. Now it extends the support for Google Meet and Microsoft Teams.

Fathom has entered the Zoom app marketplace, so you can access this tool easily if you are a Zoom user. But for other platforms, you will need to download desktop software.

Key features:

  1. Live transcription: Generate text of your conversations in real-time. Seven languages are supported including English, Italian, and French.

  2. One-click highlights: This lets you highlight crucial points during a meeting with a single click, aiding in capturing critical information.

  3. Meeting summaries: Automatically creates comprehensive meeting summaries, emphasizing essential action items for easy review.

  4. Integration: It integrates seamlessly with platforms like HubSpot and Slack, facilitating better team collaboration and client information management.


  • Had to join the waitlist: For some reason, Fathom adds users to a waitlist instead of signing up and using the tool immediately.

  • Required software download: This requirement might pose a constraint for some who prefer web-based applications or have limited device storage.


Fathom is free for personal use, which includes its core functionalities. For enhanced, team-centric features, Fathom offers a paid version starting at $19/user. However, details about its cost are not specified and may require direct inquiry.


Available on Web and Chrome Extension


Founded in 2020, Tl;dv is an emerging AI notetaker that aims to automatically record and transcribe online meetings, thus saving time and making meetings productive. Currently Tl;dv supports only Zoom and Google Meet.

The usage is simple: admit the tl;dv meeting notetaker in and it will start recording immediately. With a focus on ensuring critical points are captured and easily accessible, tl;dv offers functionalities that enable efficient meeting recaps and tracking of discussion progression across multiple meetings.

Key features:

  1. Multi-language transcription: Tl;dv offers speaker recognition transcripts in over 25 major languages.

  2. Timestamp key moments: Users can mark key moments and nofify others during a call, simplifying referencing later.

  3. AI-driven summaries: tl;dv uses AI to generate concise meeting summaries, ensuring you get all the essential details.

  4. Video clip: Create a clip of the important information from a meeting recording and share it with your team easily.


  • No real-time transcription. The full transcript is only available when the meeting is over.

  • Copying and downloading meeting transcripts is a paid feature.


tl;dv provides flexible pricing options to cater to different user needs and team sizes:

  • Free: Ideal for small teams and individuals who want to benefit from the core features of tl;dv without cost.

  • Pro: The Pro plan is $20 monthly for teams requiring advanced features.

  • Enterprise: Custom pricing; available for organizations needing additional administrative features and support.


For Web, iOS and Android


Avoma is an AI meeting assistant specifically designed for sales and customer success teams.

It employs advanced AI technology to capture automated notes during audio and video calls so you don’t miss any details. Then you can review the full transcript, make edits, and get more insights with its conversation intelligence AI.

Key features:

  1. Support wide-range conferencing platforms such as Zoom, Google Meet, Teams, Gotomeeting and BlueJeans.

  2. Collaborative editing: Facilitates teamwork and alignment as users can collaboratively work on and refine meeting notes.

  3. Timestamped highlights: Allows users to mark specific moments in the meeting, easing the process of referencing crucial discussions.

  4. Conversation analysis: Provides actionable insights to improve sales and customer relationships. 

  5. CRM integration: Easily synchronize notes and insights with popular CRM systems like Pipedrive, Copper, Salesforce, HubSpot, Zoho, and Zendesk Sell through seamless integration.


  • Not for personal use.

  • Avoma's features are mainly for sales and customer success teams, which may limit its suitability for other use cases.

  • Some users may find Avoma's interface confusing or needing improvement.


  • Avoma offers a free plan that supports manual note-taking.

  • The paid plans start at $24 per user monthly and provide access to advanced features.


AI meeting notetakers have emerged as valuable assets, leveraging advanced technologies to simplify and optimize the meeting experience. 

When selecting an AI meeting notetaker, consider your requirements, budget, and integration needs. Evaluate the features, pricing plans, and user feedback to make an informed decision. 

In this rapidly evolving domain, our top recommendation would be Airgram. Its user-friendly interface, real-time transcription, and deep integration capabilities stand out, bringing a fresh perspective to your note-taking process. 

Embrace the power of AI with Airgram and unlock new heights of productivity.

Rivi Richards

Passionate about productivity and workplace efficiency, Rivi delivers content that keeps you informed and ready to tackle your next meeting. Dive into Rivi's articles for a fresh, interesting take on staying ahead in today's fast-paced world!

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